Executive Support and Operations Coordinator

Amgen SA; Tampa (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Amgen is seeking an Administrative Coordinator to provide high-quality administrative support to executive leaders, directors, and cross-functional teams. You will manage calendars, coordinate meetings and travel, and help ensure efficient execution of department priorities in a fast-paced environment.

Responsibilities include supporting executive teams, coordinating meetings, handling travel and expenses, processing purchase orders, and maintaining documentation while ensuring policy compliance

Qualifications

• Associate’s degree with 2 years administrative experience
• Or 2 years in a technical school with hands-on experience
• Or high school diploma with 4 years administrative experience
• Experience supporting multiple leaders or large teams (preferred)

Responsibilities

• Executive & Team Support: manage complex calendars across time zones and coordinate meetings
• Meeting & Event Coordination: plan and execute internal/external meetings, prepare agendas and minutes
• Travel & Expense Management: arrange domestic/international travel and file expense reports
• Operational & Process Support: manage purchase orders, invoices, budgets, and document systems
• Communication & Coordination: maintain contact databases and coordinate cross-functional collaboration
• Vendor & Project Support: assist with vendor onboarding and project tracking

Skills

Calendar management

Executive support

Communication skills

Time management

Discretion

Problem-solving

Education

Associate’s degree

Technical school hands-on training

High school diploma or GED with 4 years experience

Tools

Microsoft Office (Outlook, Excel, PowerPoint, Word)

Teams

SharePoint

Expense systems

Job description

Amgen is seeking an Administrative Coordinator to provide high-quality administrative support to executive leaders, directors, and cross-functional teams. You will manage calendars, coordinate meetings and travel, and help ensure efficient execution of department priorities in a fast-paced environment.

Responsibilities include supporting executive teams, coordinating meetings, handling travel and expenses, processing purchase orders, and maintaining documentation while ensuring policy compliance