Administrative Coordinator: Calendar, Travel & Exec Support

Amgen Inc.; Thousand Oaks (CA); On-site; USD 70,000 - 94,000; Full time

Job summary

Amgen Inc. in Thousand Oaks is seeking an Administrative Coordinator to provide comprehensive support to administrative functions. You will manage schedules, coordinate meetings, prepare reports, and assist with other operational tasks as needed.

The role requires strong organizational skills, discretion, and effective communication to support executives and departments across the global organization.

Qualifications

• Associate degree and 2 years of administrative experience.
• 2 years in a technical school setting with hands-on experience.
• High school diploma / GED and 4 years of administrative experience.
• Bachelor's degree with 4+ years supporting senior leadership is preferred.
• Expertise in the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) is preferred.
• Proficiency in Concur, Workday, and Microsoft Teams is preferred.
• Excellent organizational, written, and verbal communication skills are preferred.
• Resourceful problem solver able to build relationships to advance executives’ priorities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and integrity when handling confidential information.

Responsibilities

• Managing complex calendars and scheduling meetings across global time zones.
• Coordinating domestic and international travel, including expense reporting via Concur.
• Supporting department operations, including onboarding and offboarding, technology setup, and workspace coordination.
• Partnering with other administrative professionals and functional areas to ensure alignment and communication.
• Providing backup support for other departmental administrators.
• Maintaining confidentiality and professionalism in all interactions.

Skills

Calendar management

Travel coordination

Reports preparation

Operational support

Education

Associate degree

Technical training

High school diploma

Tools

Concur

Workday

Microsoft Teams

Excel

Outlook

Job description

Amgen Inc. in Thousand Oaks is seeking an Administrative Coordinator to provide comprehensive support to administrative functions. You will manage schedules, coordinate meetings, prepare reports, and assist with other operational tasks as needed.

The role requires strong organizational skills, discretion, and effective communication to support executives and departments across the global organization.