General VA (with Xero and Simpro experience)

Virtual Assistant Team; Idaho Falls (ID); On-site; USD 31,000 - 45,000; Full time

Job summary

Virtual Assistant Team in Australia is seeking a General VA with Xero and Simpro experience to support daily business functions. The role blends financial administration, content management, and reporting, requiring strong organization and proficiency with trade-specific software.

You will manage bookkeeping tasks in Xero, handle Simpro workflows and PO creation, create social posts and newsletters, and develop SOPs to improve efficiency. A versatile, results‑driven professional is ideal.

Qualifications

• Proven experience using Xero and Simpro.
• Strong bookkeeping and office management background.
• Ability to write clear professional content for newsletters and social media.
• High level of data entry accuracy and licensing management.

Responsibilities

• Bookkeeping with Xero and Simpro workflows, including PO creation and invoices.
• Create and schedule social posts; design and distribute monthly newsletters.
• Develop and update SOPs for internal processes.
• Monitor and update licenses across company systems.
• Oversee fleet reporting and related documentation.
• Assist with various project tasks and process improvements.

Skills

Xero

Simpro

Bookkeeping

Content management

Communication

Job description

General VA (with Xero and Simpro experience)

Full-time

AEST (Australian Eastern Standard Time)

We are seeking a versatile General VA to support our daily business functions. This role involves a mix of financial administration, digital content management, and operational reporting. The ideal candidate is highly organised, proficient with trade-specific software, and capable of managing multiple ongoing projects.

Key Responsibilities

• Financial Administration: Handle bookkeeping tasks using Xero. Manage Simpro workflows, including the creation of Purchase Orders (POs) and processing invoices.


• Social Media & Communications: Create and schedule regular social media posts. Design and distribute the company’s Monthly Newsletter.


• Operational Documentation: Develop and update Standard Operating Procedures (SOPs) for various internal processes.


• Compliance & Licensing: Monitor and update all professional and business licenses across company systems to ensure ongoing compliance.


• Fleet Management: Oversee and maintain regular Vehicle Reporting and documentation.


• Project Support: Execute various project‑oriented tasks as assigned, assisting with business improvements and specialized assignments.

Required Skills & Experience

• Software Proficiency: Proven experience using Xero and Simpro is essential.


• Administrative Background: Strong background in bookkeeping and office management.


• Communication: Ability to write clear professional content for newsletters and social media.


• Detail‑Oriented: High level of accuracy in data entry, licensing management, and reporting.


• Process‑Driven: Experience in drafting SOPs and maintaining organized filing systems.