Bookkeeper with Simpro experience

Virtual Assistant Team; Idaho Falls (ID); On-site; USD 55,000 - 75,000; Full time

Job summary

Virtual Assistant Team is seeking a detail‑oriented Bookkeeper with hands‑on Simpro experience to support our finance and operations team. The role focuses on accurate financial records, process consistency, and navigating job management systems within service industries.

You will handle AP/AR, invoicing, job cost monitoring, and month‑end tasks, with responsibilities including payroll support, regular reporting, and collaboration with cross‑functional teams to maintain smooth operations.

Qualifications

• Experience as a Bookkeeper or Finance Assistant.
• Hands-on Simpro experience required.
• Proficiency with Xero, QuickBooks, or MYOB is a plus.
• Strong attention to detail and confidentiality.
• Ability to work independently and meet deadlines.

Responsibilities

• Maintain accurate and up‑to‑date financial records, including accounts payable, accounts receivable, bank reconciliations, and expense tracking.
• Process invoices, purchase orders, quotes, and job-related financial documentation through Simpro.
• Monitor job costs, margins, and financial workflows within Simpro to ensure accuracy and compliance.
• Prepare regular financial reports such as P&L statements, balance sheets, and cash flow summaries.
• Support payroll preparation by gathering timesheets, verifying job allocations, and ensuring correct data entry.
• Assist with month-end and year-end closing activities.
• Coordinate with internal teams to resolve discrepancies, clarify job details, and maintain smooth financial operations.
• Maintain organised digital records and ensure compliance with company policies and industry standards.
• Provide general administrative support related to finance, job management, and documentation.

Skills

Attention to detail

Communication skills

Independent worker

Time management

Tools

Simpro

Xero

QuickBooks

MYOB

Job description

Bookkeeper with Simpro experience

Full-time

AEST (Australian Eastern Standard Time)

We are seeking a detail‑oriented and highly organised Bookkeeper with hands‑on Simpro experience to support our finance and operations team. This role is ideal for someone who thrives in a structured environment, enjoys maintaining accurate financial records, and is confident navigating job management systems within trade or service‑based industries.

Key Responsibilities

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, bank reconciliations, and expense tracking.
• Process invoices, purchase orders, quotes, and job-related financial documentation through Simpro.
• Monitor job costs, margins, and financial workflows within Simpro to ensure accuracy and compliance.
• Prepare regular financial reports such as P&L statements, balance sheets, and cash flow summaries.
• Support payroll preparation by gathering timesheets, verifying job allocations, and ensuring correct data entry.
• Assist with month-end and year-end closing activities.
• Coordinate with internal teams to resolve discrepancies, clarify job details, and maintain smooth financial operations.
• Maintain organised digital records and ensure compliance with company policies and industry standards.
• Provide general administrative support related to finance, job management, and documentation.

Qualifications & Experience

• Proven experience as a Bookkeeper, Finance Assistant, or similar role.

Required

• Practical experience using Simpro for job management, invoicing, and financial workflows.
• Strong understanding of bookkeeping principles and financial processes.
• Proficiency in accounting software (e.g., Xero, QuickBooks, MYOB) is an advantage.
• High attention to detail, accuracy, and confidentiality.
• Strong communication skills and ability to collaborate with cross-functional teams.
• Ability to work independently, manage deadlines, and prioritize tasks effectively.

Preferred Skills

• Experience in trade, construction, or service-based industries.
• Familiarity with workflow documentation or SOP creation.
• Strong analytical and problem-solving abilities.
• Comfortable working in a fast-paced, dynamic environment.