Future Opening: Administrative Assistant - No Custodial Access

CrossMMG, LLC; City of White Plains (NY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

CrossMMG is seeking an Administrative Assistant to support daily office operations and greet clients. This fully remote US role focuses on scheduling, calendar management, and general administrative tasks to maintain smooth workflows.

The ideal candidate is organized, professional, and comfortable using phone systems and scheduling tools. You will manage appointments, route inquiries, and help uphold a welcoming, organized front office experience.

Qualifications

• Prior experience in an administrative, receptionist, or office support role preferred.
• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor with a client-service mindset.
• Proficiency with phone systems, scheduling tools, and basic office software.
• Reliable, punctual, and team-oriented.

Responsibilities

• Greet clients and visitors in a professional and friendly manner.
• Confirm upcoming appointments and follow up as needed.
• Schedule and manage appointments, meetings, and calendars.
• Answer and route incoming phone calls promptly and professionally.
• Maintain accurate appointment records and update scheduling systems.
• Coordinate calendar changes and communicate updates to team members.
• Provide general administrative support to the office as needed.
• Maintain a tidy, organized front office or reception area.
• Assist with additional clerical or operational tasks as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

multitasking

Tools

Phone systems

Scheduling tools

Office software

Job description

Full Time • Fully Remote - US

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Position Overview

The Administrative Assistant plays a key role in supporting daily office operations and creating a welcoming experience for clients. This position serves as the first point of contact for visitors and callers and is responsible for scheduling, calendar management, and general administrative support. The ideal candidate is organized, professional, and thrives in a fast-paced, people-focused environment.

Key Responsibilities

• Greet clients and visitors in a professional and friendly manner.
• Confirm upcoming appointments and follow up as needed.
• Schedule and manage appointments, meetings, and calendars.
• Answer and route incoming phone calls promptly and professionally.
• Maintain accurate appointment records and update scheduling systems.
• Coordinate calendar changes and communicate updates to team members.
• Provide general administrative support to the office as needed.
• Maintain a tidy, organized front office or reception area.
• Assist with additional clerical or operational tasks as assigned.

Qualifications

• Prior experience in an administrative, receptionist, or office support role preferred.
• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor with a client-service mindset.
• Proficiency with phone systems, scheduling tools, and basic office software.
• Reliable, punctual, and team-oriented.

What Success Looks Like

• Clients feel welcomed and well cared for from the moment they contact or visit the office.
• Appointments and calendars are accurate and well managed.
• Phone calls and inquiries are handled efficiently and professionally.
• The office runs smoothly with minimal scheduling disruptions.

This is a remote position.

Compensation: $40,000.00 per year

CrossMMG provides comprehensive HR solutions and administrative services tailored to the needs of client-first firms. From hiring support and onboarding to compliance, benefits, and day-to-day HR guidance, CrossMMG helps streamline the employee experience, so you can focus on growing your business while they support your team.