Remote Administrative Assistant - Front Desk & Scheduling

CrossMMG, LLC; City of White Plains (NY); Remote; USD 36,000 - 44,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

CrossMMG is seeking an Administrative Assistant to support daily office operations and greet clients. This fully remote US role focuses on scheduling, calendar management, and general administrative tasks to maintain smooth workflows.

The ideal candidate is organized, professional, and comfortable using phone systems and scheduling tools. You will manage appointments, route inquiries, and help uphold a welcoming, organized front office experience.

Qualifications

• Prior experience in an administrative, receptionist, or office support role preferred.
• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor with a client-service mindset.
• Proficiency with phone systems, scheduling tools, and basic office software.
• Reliable, punctual, and team-oriented.

Responsibilities

• Greet clients and visitors in a professional and friendly manner.
• Confirm upcoming appointments and follow up as needed.
• Schedule and manage appointments, meetings, and calendars.
• Answer and route incoming phone calls promptly and professionally.
• Maintain accurate appointment records and update scheduling systems.
• Coordinate calendar changes and communicate updates to team members.
• Provide general administrative support to the office as needed.
• Maintain a tidy, organized front office or reception area.
• Assist with additional clerical or operational tasks as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

multitasking

Tools

Phone systems

Scheduling tools

Office software

Job description

CrossMMG is seeking an Administrative Assistant to support daily office operations and greet clients. This fully remote US role focuses on scheduling, calendar management, and general administrative tasks to maintain smooth workflows.

The ideal candidate is organized, professional, and comfortable using phone systems and scheduling tools. You will manage appointments, route inquiries, and help uphold a welcoming, organized front office experience.