Full-Time Administrative Assistant (BPST)

State-of-Georgi; Atlanta (GA); On-site; USD 39,000 - 48,000; Full time

Job summary

State of Georgia seeks a Full-Time Administrative Assistant (BPST) at Atlanta Technical College to support payroll, course scheduling, and data management within the Academic & Student Affairs division, BPST department. Located at ATC’s Main campus just south of Downtown Atlanta, the role requires discretion with confidential information and strong Microsoft Office skills.

The ideal candidate thrives in a fast-paced academic environment, can work with minimal supervision, and meets the minimum

Qualifications

• Must possess a High School Diploma or equivalent and six months of related work experience.
• Preferred: Associate degree or higher in Business Administration, Communication Office Technology, Organizational Management, or related field.
• Three or more years of administrative work experience.
• Experience supporting payroll, scheduling, or academic operations.
• Experience creating systems, templates, or processes that improve efficiency.
• Familiarity with Banner, DegreeWorks, or LMS platforms.

Responsibilities

• Prepare, verify and submit bi-weekly payroll for full-time and adjunct faculty, ensuring accuracy.
• Track faculty load sheets, adjunct contracts, and staff timesheets.
• Assist with building semester course schedules, room assignments, course modality updates, and faculty teaching loads in Banner.
• Coordinate schedule changes, cancellations, and substitutions; communicate updates to faculty, students and staff.
• Develop and maintain organizational systems that improve workflow, documentation, and communication across the division.
• Create templates, trackers, and digital forms to streamline recurring tasks.
• Support events, advisory board meetings, and faculty meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.

Skills

Microsoft Office

Database management

Organization

Time management

Communication

Discretion

Education

High School Diploma or equivalent

Associate degree or higher in Business Administration / related field

Tools

Banner

DegreeWorks

LMS (Blackboard/D2L)

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Full-Time Administrative Assistant (BPST)Agency:Atlanta Technical CollegeJob Requisition ID:JR0000004508Shift:Any (United States of America)Compensation Details:$43,680 ANNUALLYJob Description:Atlanta Technical College (ATC) is seeking highly qualified applicants for its Full-Time Administrative Assistant position in the Academic & Student Affairs division, Business and Public Service Technologies department. This position is located at Atlanta Tech's Main campus just south of Downtown Atlanta.Under the general supervision of the Dean of Business & Public Service Technologies, the Full-Time Administrative Assistant (BPST) position provides administrative, operational, and customer service support in the Division of BPST. This position is central to ensuring accurate payroll processing, efficient course scheduling, smooth daily operations, and consistent communication with students, faculty, staff, and external partners. The ideal candidate is a quick learner, works effectively with minimal supervision, thrives under tight deadlines, and brings strong technology skills and a solution-oriented mindset to a fast-paced academic environment.Duties and responsibilities will include, but may not be limited to, the following:Prepare, verify and submit bi-weekly payroll for full-time and adjunct faculty, ensuring accuracy.Track faculty load sheets, adjunct contracts, and staff timesheets.Assist with building semester course schedules, room assignments, course modality updates, and faculty teaching loads in Banner.Coordinate schedule changes, cancellations, and substitutions; communicate updates to faculty, students and staff.Develop and maintain organizational systems that improve workflow, documentation, and communication across the division.Create templates, trackers, and digital forms to streamline recurring tasks.Support events, advisory board meetings, and faculty meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.Serve as the first point of contact for students, faculty and external partners.Handle phone calls, emails, and in-person inquiries in a timely and professional manner.Maintain and update database related to student records, course schedules, and faculty information.Ensure data integrity and confidentiality.Assists with special projects and initiatives as directed by the program coordinators; andPerforms additional duties, as assigned.COMPETENCIES:Proficiency in Microsoft Office Suite and database management.Excellent organizational, communication, and time management skills.Ability to handle confidential information with discretion.Strong attention to detail and problem-solving skills.Oral and written communication skills.Skill in interpersonal relations and in dealing with the public.Minimum Qualifications :Must possess and demonstrate a High School Diploma or equivalent AND six (6) months of related work experience.PREFERRED QUALIFICATIONS:Preference may be given to candidates who, in addition to meeting the minimum qualifications, possess and demonstrate the following:Associate degree or higher in Business Administration, Communication Office Technology, Organizational Management, or related field.Three (3) or more years of administrative work experience.Experience supporting payroll, scheduling, or academic operations.Experience in creating systems, templates, or processes that improve efficiency.Familiarity with Banner, DegreeWorks, or LMS platforms (Blackboard, D2L), or similar systems.Experience working in higher education.*** May be required to work at other locations and other locations within the community. ***PLEASE UPLOAD A RESUME, TRANSCRIPT(S) AND CERTIFICATIONS.BACKGROUND SCREENINGS ARE CONDUCTED PRIOR TO SCREENING.Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for the next steps in the selection process.This position is subject to close at any time once a satisfactory applicant pool has been identified.EQUAL OPPORTUNITY EMPLOYER :As set forth in its student catalog, Atlanta Technical College does not discriminate based on race, color, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). For further information regarding these laws (Title VI and IX) contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Academic and Student Affairs Division, Atlanta Technical College, Cleveland Dennard Center, Suite C1111, 404.225.4446. Email: [e-mail] . To request reasonable accommodations upon enrollment (Section 504/ADA), contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Atlanta Technical College, Academic and Student Affairs Division, Cleveland Dennard Building, Suite C1111, 404.225.4446. Email: [e-mail] . Faculty and staff with questions about equity or reasonable accommodation should contact Georgina Dumay, Director, Human Resources, Cleveland Dennard Building, Suite 180A, Atlanta Technical College 1560 Metropolitan Pkwy. SW, Atlanta Georgia 30310. [e-mail] .Do not send résumés to any of the email addressed above, they will not be opened or reviewed.Minimum Qualifications:High school graduate or equivalent *and* Six (6) months of related work experience.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.