Full-Time Administrative Assistant I

Atlanta Technical College; United States; On-site; USD 42,000 - 45,000; Full time

Job summary

Atlanta Technical College (ATC) is seeking a Full-Time Administrative Assistant I for its Continuing Education division located at ATC's Main campus, just south of Downtown Atlanta. The role provides essential secretarial and clerical support, acting as a liaison between programs, administration, and clients to ensure smooth operation.

The successful candidate will assist instructors, manage attendance and records, and utilize various software to generate documents and reports, contributing to

Qualifications

• Must possess and demonstrate a High School Diploma or equivalent AND Six (6) months of related work experience.
• Preference may be given to candidates who possess an Associate’s degree in business administration and three years of work-related experience, or five years of work-related experience, or a Bachelor’s degree and one year of work-related experience.
• Experience using BANNER student information system is preferred.

Responsibilities

• Provides secretarial and clerical support to the unit.
• Serves as liaison between the program/administrative/technical operation and clients; determines the nature of client’s business and provides appropriate information and assistance.
• Proofreads and edits documents for content, context, accuracy and consistency.
• Copies, distributes and files appropriate letters, memoranda, reports and other materials.
• Prepares paperwork, sign-in sheets, copies and classroom materials for instructors.
• Maintains classroom supplies and distributes books.
• Utilizes a variety of software to produce documents, spreadsheets, visual aids and promotional materials.
• Manages attendance reports and records.
• Manages databases and reports for instructional enhancements.
• Maintains filing and record-keeping systems.
• Conducts research using a variety of resources to generate reports, solve departmental issues, and find new technology solutions.

Skills

Oral & written communication

Organization & time management

Interpersonal skills

Computer & software skills

Education

High school diploma or equivalent

Associate’s degree in business administration

Bachelor’s degree

Tools

BANNER student information system

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Full-Time Administrative Assistant I

Agency:

Atlanta Technical College

Job Requisition ID:

JR0000004563

Shift:

Any (United States of America)

Compensation Details:

$43,680.00 ANNUALLY

Job Description:

Atlanta Technical College (ATC) is seeking highly qualified applicants for its Full-Time Administrative Assistant I position in the Continuing Education division. This position is located at Atlanta Tech's Main campus just south of Downtown Atlanta. Under the general supervision of the Director of Continuing Education division, the Full-time Administrative Assistant I provides secretarial and clerical support to the unit and serves as a liaison between the program/administrative/technical operation and clients.

Duties and Responsibilities Will Include, but May Not Be Limited To, The Following:

• Provides secretarial and clerical support to the unit.
• Serves as liaison between the program/administrative/technical operation and clients; determines the nature of client’s business and provides appropriate information and assistance.
• Refers to appropriate personnel when necessary.
• Proofreads and edits documents for content, context, accuracy and consistency.
• Copies, distributes and files appropriate letters, memoranda, reports and other materials.
• Prepares paperwork, sign-in sheets, copies and classroom materials for instructors.
• Maintains classroom supplies and distributes books.
• Utilizes a variety of software to produce documents, spreadsheets, visual aids and promotional materials.
• Manages attendance reports and records.
• Manages databases and reports for instructional enhancements.
• Maintains filing and record-keeping systems.
• Conducts research using a variety of resources to generate reports, solve departmental issues, and find new technology solutions.
• Maintains office supply inventory; and Performs additional duties, as assigned.

Competencies:

• Skill in the operation of computers and job-related software programs
• Oral and written communication skills
• Organization and time management skills
• Skill in interpersonal relations and in dealing with the public
• Knowledge of expenditure trends, program purposes and results
• Knowledge of Audiovisual Equipment

Minimum Qualifications:

• Must possess and demonstrate a High School Diploma or equivalent AND Six (6) months of related work experience.

Preferred Qualifications:

Preference may be given to candidates who, in addition to meeting the minimum qualifications, possess and demonstrate the following:

• Associate’s degree in business administration AND Three (3) years of work-related experience; OR Five (5) years of work-related experience; OR Bachelor’s degree AND one (1) year of work-related experience.
• Experience using BANNER student information system.
• *** May be required to work at other locations and other locations within the community.

Minimum Qualifications: High school graduate or equivalent *and* Six (6) months of related work experience.

EQUAL OPPORTUNITY EMPLOYER:

As set forth in its student catalog, Atlanta Technical College does not discriminate based on race, color, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). For further information regarding these laws (Title VI and IX) contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Academic and Student Affairs Division, Atlanta Technical College, Cleveland Dennard Center, Suite C1111, 404.225.4446. Email: [e-mail] . To request reasonable accommodations upon enrollment (Section 504/ADA), contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Atlanta Technical College, Academic and Student Affairs Division, Cleveland Dennard Building, Suite C1111, 404.225.4446. Email: [e-mail] . Faculty and staff with questions about equity or reasonable accommodation should contact Georgina Dumay, Director, Human Resources, Cleveland Dennard Building, Suite 180A, Atlanta Technical College 1560 Metropolitan Pkwy. SW, Atlanta Georgia 30310. [e-mail] .

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.

All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for the next steps in the selection process. This position is subject to close at any time once a satisfactory applicant pool has been identified. Background screenings are conducted prior to screening.