Front Office & Visitor Experience Coordinator

Page Trucking Inc.; Village of Weedsport (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Meritain Aetna health plans

Company Sponsored HRA card

Colonial Supplemental Voluntary plans

Dental

Vision insurance

Life Insurance

ER Life Insurance

Pet Insurance and Discount plan

Employee Assistance Program

Profit Share Program

401K and 401K match

Paid Time Off

Job summary

Paycom - ATS is hiring a Front Office Coordinator at the Corporate Office in Weedsport, NY. You will be the first point of contact for visitors and employees, handling front desk operations and coordinating orientations for drivers and new hires.

The role supports mail, events, inventory, and merchandise administration, while ensuring confidentiality and professional service. Requires a high school diploma and 2+ years in reception or admin roles.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred.
• Minimum of two (2) years of receptionist, customer service, administrative support, or office coordination experience preferred.

Responsibilities

• Front Desk & Visitor Management: serves as the primary receptionist and first point of contact; answer calls; maintain phone directory; welcome visitors and issue badges; direct visitors to departments; monitor lobby and security protocols.
• Driver & New Hire Orientation Support: coordinate arrivals and check-ins for orientation; notify managers and trainers; prepare orientation materials and welcome packets; assist with onboarding.
• Mail & Office Services Administration: receive, sort, and distribute mail; process outbound mail and shipments; maintain shipping records; support filing and document management.
• Event Coordination: plan and support meetings and employee events; handle vendor communications and catering; track details from planning to execution.
• Inventory Management: maintain inventory of company merchandise and orientation materials; reorder supplies; keep records.
• Company Merchandise Store Administration: manage online store and inventory; coordinate with vendors; fulfill employee merchandise requests.
• Administrative Support: maintain office records; assist with data entry, reporting, scheduling, and confidentiality.

Skills

Customer service

Communication skills

Organization

Independence

Problem-solving

Multitasking

Microsoft Office

Education

High School Diploma or GED

Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Paycom - ATS is hiring a Front Office Coordinator at the Corporate Office in Weedsport, NY. You will be the first point of contact for visitors and employees, handling front desk operations and coordinating orientations for drivers and new hires.

The role supports mail, events, inventory, and merchandise administration, while ensuring confidentiality and professional service. Requires a high school diploma and 2+ years in reception or admin roles.