Executive Office & Operations Coordinator

Paycom - ATS; City of Johnstown, Northern (NY, KY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Paycom - ATS in Johnstown, NY seeks an experienced Office Administrator to support executive leadership and management teams across manufacturing operations. You will help drive efficiency by managing calendars, coordinating meetings and travel, preparing reports and presentations, and maintaining confidential records with discretion.

This full-time, day-shift role requires strong organization, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Minimum of five years of administrative support experience, preferably supporting C-suite executives.
• Advanced proficiency with Microsoft Office and calendar management.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive and management calendars, schedules, appointments, and priorities.
• Coordinate meetings, travel arrangements, and company events.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Maintain confidential records and sensitive information with discretion.
• Support cross-functional projects and operational reporting.

Skills

Calendar management

Executive support

Travel coordination

MS Office proficiency

Discretion and ethics

Time management

Education

High School Diploma

Associate's degree (preferred)

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

ERP systems

Job description

Paycom - ATS in Johnstown, NY seeks an experienced Office Administrator to support executive leadership and management teams across manufacturing operations. You will help drive efficiency by managing calendars, coordinating meetings and travel, preparing reports and presentations, and maintaining confidential records with discretion.

This full-time, day-shift role requires strong organization, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.