Dynamic Administrative Assistant - Front Office & Ops Support

QuickBox Fulfillment; Mahwah (NJ); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Paycom - ATS is seeking an Administrative Assistant in Mahwah, NJ to provide administrative and front office support across departments. Duties include greeting visitors, handling calls, scheduling, data entry, and document preparation in a fast-paced environment.

The ideal candidate will have a high school diploma, strong attention to detail, and proficiency in Microsoft Office. Experience with company systems and the ability to manage multiple priorities are essential.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or office support roles.
• Strong attention to detail and organization.
• Excellent customer service and communication skills.
• Proficient in Outlook, Excel, Word.
• Ability to learn company systems and data entry.
• Willingness to work overtime as needed.

Responsibilities

• Greet visitors and handle front-desk duties.
• Answer and route calls, emails, and inquiries.
• Coordinate scheduling and meeting preparation.
• Prepare and maintain documents, reports, and logs.
• Data entry and system updates in approved tools.
• Order and manage office supplies and equipment.
• Support onboarding, badge coordination, and visitor management.
• Prepare communications and meeting materials.
• Assist with department projects and events.
• Collaborate with other departments to support admin needs.
• Maintain confidentiality and professional conduct.
• Follow up on tasks and deadlines.
• Communicate issues to leadership.
• Perform other duties as assigned.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Phone handling

Scheduling

Documents management

Education

High school diploma or equivalent

Tools

HRIS

Applicant tracking systems

Job description

Paycom - ATS is seeking an Administrative Assistant in Mahwah, NJ to provide administrative and front office support across departments. Duties include greeting visitors, handling calls, scheduling, data entry, and document preparation in a fast-paced environment.

The ideal candidate will have a high school diploma, strong attention to detail, and proficiency in Microsoft Office. Experience with company systems and the ability to manage multiple priorities are essential.