Front Desk Assistant: Welcoming Admin & Scheduling Pro

SUQUAMISH INDIAN TRIBE; Port Madison Indian Reservation (WA); On-site; USD 32,000 - 42,000; Full time

Job summary

Paycom - ATS is seeking a courteous receptionist to manage front desk operations and serve as the first point of contact for employees, visitors, and vendors. You will greet guests, route inquiries, screen calls, and handle daily clerical tasks to support the office efficiently.

The role requires good communication, basic computer skills, and the ability to multi-task in a fast-paced environment while maintaining a professional appearance in the lobby and coordination with the Executive

Qualifications

• High school diploma or GED required or completed within 90 days.
• Typing speed of 35 wpm.
• Professional demeanor when dealing with employees, visitors and vendors.
• Ability to work regularly scheduled hours in a consistent manner.
• Experience with Microsoft Office is desirable but not required.
• Ability to operate and maintain office equipment (copier, fax, printer).

Responsibilities

• Greet all visitors and direct them to the appropriate employee/department.
• Screen incoming phone calls and transfer to the appropriate parties, taking messages when needed.
• Process incoming/outgoing postal mail per policy; ensure postage adequacy.
• Maintain calendars for meeting rooms and off-site buildings.
• Keep the front office area clean and professional in appearance.
• Post notices and literature; coordinate with Executive Assistant for mail and supplies.
• Assist staff with typing, filing, packaging, and other admin tasks as assigned by supervisor.

Skills

Typing

Phone etiquette

Customer service

Front desk

Office equipment

Education

High school diploma or GED

Tools

Microsoft Office

Copier/Fax/Printer

Job description

Paycom - ATS is seeking a courteous receptionist to manage front desk operations and serve as the first point of contact for employees, visitors, and vendors. You will greet guests, route inquiries, screen calls, and handle daily clerical tasks to support the office efficiently.

The role requires good communication, basic computer skills, and the ability to multi-task in a fast-paced environment while maintaining a professional appearance in the lobby and coordination with the Executive