Front Office & Facilities Coordinator (Temp to Perm)

Career Group; New York (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

Career Group seeks a Temp to Perm Office Manager for an investment management client in Downtown Manhattan. You will be the frontline presence, greet guests, handle phones, and manage day-to-day facilities operations.

Responsibilities include vendor management, budgeting support, office supplies, meeting room logistics, catering, mail distribution, and back-up support for other admins. Onsite only; hours 8:00am–5:30pm.

Qualifications

• Self-starter who requires little direction.
• Familiarity with Microsoft Office suite and Outlook.
• Tech-savvy and able to learn new platforms quickly.
• Ability to work alongside a team as well as independently.

Responsibilities

• Sit at the front desk and greet guests
• Answer phones and take messages
• Own day-to-day facilities, vendor management, helping with budgets, office supplies, and organizing meeting rooms and ordering catering/lunches for meetings
• Handle incoming deliveries and distribution of mail
• Submit building maintenance requests
• Assist with printing, scanning, and copying
• Act as a back up to other admins
• Ad hoc projects as needed

Skills

Self-starter

Tech-savvy

Team player

Independent work

Tools

Microsoft Office

Outlook

Job description

Career Group seeks a Temp to Perm Office Manager for an investment management client in Downtown Manhattan. You will be the frontline presence, greet guests, handle phones, and manage day-to-day facilities operations.

Responsibilities include vendor management, budgeting support, office supplies, meeting room logistics, catering, mail distribution, and back-up support for other admins. Onsite only; hours 8:00am–5:30pm.