Administrative Assistant

Glocap Search; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Glocap Search is seeking a TEMP/Temp to Perm Administrative Assistant to the CEO & CFO Office for a prominent Midtown investment firm in New York. The role supports the CEO and CFO EAs, requires high organization, proactivity and attention to detail. This is an open-ended temp assignment with potential for permanent placement.

Hours are 9:00am–5:00pm, fully onsite in Midtown Manhattan. Ideal candidates have 3–5 years of admin experience (finance or hospitality preferred) and bilingual skills in

Qualifications

• 3–5 years of administrative assistant experience, preferably in finance or hospitality.
• Fluent in Spanish and/or French; written skills preferred.
• Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.

Responsibilities

• Support the CEO’s and CFO’s EAs; collaborate on tasks and events.
• Handle personal tasks: coffee, breakfast, lunch when in office.
• Manage CEO’s conference room; provide refreshments and prep before/after meetings.
• Submit expense reimbursements via Concur; process receipts and invoices.
• Provide backup support to EAs as needed.
• Maintain contact database; add/update personal and business contacts.
• Update daily guest list; input external guests into security system.

Skills

Administrative support

Multitasking

Detail-oriented

Spanish language

Tools

Concur

Job description

Our client, a prominent midtown investment firm, is seeking a TEMP/TEMP to PermAdministrative Assistant to the CEO & CFO Office. This individual will predominantly focus on supporting the Executive Assistants to the CEO & CFO. The ideal candidate will be highly organized, proactive, flexible and detail oriented. This is an open ended temp assignment.

COMPANY: Investment Management firm

POSITION: TEMP/ Temp to Perm Administrative Assistant to CEO & CFO Office

LOCATION: Midtown, New York – fully onsite

HOURS: 9:00am – 5:00pm

Responsibilities

• Provide support to the CEO’s and CFO’s EA’s- work closely with EA to support CEO & CFO together, EA to pass on tasks when needed and/or work together on events, special occasions, etc.
• Personal tasks- order/pickup coffee/drinks, breakfast/lunch when the CEO & CFO is in the office
• Manage CEO’s conference room- provide drinks/refreshments to guests and preparing and tidying up the area before and after each meeting
• Expense management- collect receipts, process invoices, and submit all expense reimbursement requests through Concur
• Provide backup support to EA’s as needed
• Contact management- adding & updating personal/business contacts in database
• Update daily guest list check- input outside guests into security system

Qualifications

• Experience: 3-5 years of experience in an administrative assistant role (preferably out of finance or hospitality)
• Language: Proficient in speaking Spanish and/or French and basic written skills preferred
• Organizational skills: Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail