Front Office & Events Coordinator (Temp)

WHY Brands, Inc.; Los Angeles (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Vision

Dental

401(k) plan

Paid childcare leave

Wellness benefits

Job summary

WHY Brands, Inc. is seeking an Office Administrator/Receptionist to support daily operations at our Los Angeles area office. This temporary role offers exposure to all departments, a professional environment, and the opportunity to grow with a leading baby lifestyle brand.

You will greet visitors, manage calls, coordinate meetings and travel, assist with events, and support HR tasks. The position can transition to full-time and pays $20.00–$23.00 per hour, DOE. WHY Brands, Inc.

Qualifications

• Minimum 2 years of recent experience in an administrative support role with office functions.
• Associate or Bachelor's Degree is a plus.
• Excellent phone demeanor and ability to handle multiple calls simultaneously.
• Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and accurate typing skills.
• Ability to exercise good judgment on highly sensitive and confidential matters.
• Ability to work independently with minimal direction, strong written/verbal communication skills, good grammar, strong organizational skills and attention to detail, ability to prioritize and multitask.
• Perform miscellaneous job-related duties as assigned.
• Upbeat, creative, fun, and learning attitude is a must.

Responsibilities

• Maintain a professional and courteous corporate image in the reception area and manage inbound and outbound phone calls.
• Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access when required.
• Arrange internal and external meetings, such as: Candidate interviews via phone, video, and/or in-person meetings; Company events, team meetings, onsite and offsite events, coordinate conference rooms when needed and assist with catering requests; Coordinate travel arrangements for onsite interviews or meetings.
• Assist in planning company events that involve communicating announcements, ordering supplies, event set up, coordinating with vendors and more.
• Serve as the main point of contact for facilities management, submit work orders, and communicate with staff as required.
• Maintain office kitchen, lounge, and lunchroom areas by stocking and ordering supplies as needed.
• Track office inventory, stock supplies, and maintain all items in an organized manner.
• Maintain the relationship for delivery vendors (USPS, FedEx, UPS, etc.) and distribute employee mail and shipping items as needed.
• Serve as the liaison with facilities vendors including water, vending machines, landscaping, security, HVAC, pest control, etc.
• Provide general administrative support as needed.
• Performs other clerical duties as needed, such as filing, photocopying, binder creation and collating.
• Assist Human Resources Department as needed.
• Other duties as assigned

Skills

Phone etiquette

Multitasking

Office software

Education

Associate or Bachelor's Degree

Tools

Microsoft Office

Job description

WHY Brands, Inc. is seeking an Office Administrator/Receptionist to support daily operations at our Los Angeles area office. This temporary role offers exposure to all departments, a professional environment, and the opportunity to grow with a leading baby lifestyle brand.

You will greet visitors, manage calls, coordinate meetings and travel, assist with events, and support HR tasks. The position can transition to full-time and pays $20.00–$23.00 per hour, DOE. WHY Brands, Inc.