Front Office Coordinator — Friendly Onsite Support at HQ

Vaco Recruiter Services; Los Angeles (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Dog-friendly office

Job summary

Vaco Recruiter Services in Los Angeles is seeking a Receptionist / Office Coordinator to be the friendly face of a busy LA headquarters. The role is fully onsite, long-term temporary through year-end, and pays $20–$24/hour.

You will welcome guests, assist executives, and keep the office running smoothly with a proactive, can-do attitude. Ideal candidates are organized, service-oriented, and enjoy variety in their day.

Qualifications

• Professional, upbeat, organized, and service-oriented Front Office Coordinator.
• Experience in a corporate environment.
• Strong Microsoft Office skills (Outlook, Word, Excel) and email/calendar management.
• Outstanding communication and interpersonal skills; highly organized.
• Ability to juggle multiple priorities in a fast-paced setting.

Responsibilities

• Serve as the first point of contact for employees, guests, vendors, and visitors; create a warm, professional welcome.
• Coordinate meetings, lunch orders, calendaring assistance, and special projects for executives.
• Manage conference room schedules, greet visitors, and escort guests to meetings and designated areas.
• Maintain supplies, coordinate deliveries, stock snack stations, and support workplace hospitality.
• Assist with office operations, vendor coordination, facilities requests, and office-improvement initiatives.
• Support workplace build-out projects as needed.
• Coordinate meals with awareness of food allergies and safe handling practices.

Skills

MS Office

Outlook

Excel

Word

Calendaring

Communication

Organization

Multitasking

Job description

Vaco Recruiter Services in Los Angeles is seeking a Receptionist / Office Coordinator to be the friendly face of a busy LA headquarters. The role is fully onsite, long-term temporary through year-end, and pays $20–$24/hour.

You will welcome guests, assist executives, and keep the office running smoothly with a proactive, can-do attitude. Ideal candidates are organized, service-oriented, and enjoy variety in their day.