Front Office Assistant

2 At Group; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Avalonvi is seeking a dependable Front Office Assistant to support daily office activities and greet customers, visitors, and team members in its Phoenix office. The role emphasizes organization, approachability, and a willingness to develop customer service and administrative skills.

The ideal candidate will maintain a welcoming front office, manage schedules and correspondence, and assist with general administrative tasks while contributing to a smooth daily operation.

Qualifications

• High school diploma or equivalent required.
• Strong communication and interpersonal skills.
• Friendly, professional demeanor.

Responsibilities

• Provide general information about products, services, and company activities.
• Maintain a clean, organized front office area.
• Assist with scheduling and routine office coordination.
• Receive and organize incoming mail, deliveries, and correspondence.
• Maintain accurate visitor and customer information.
• Support team members with general administrative and customer service tasks.
• Help coordinate communication between customers and office staff.
• Assist with organizing office materials and supplies.
• Maintain organized records and routine paperwork.
• Help ensure daily front office activities run smoothly.
• Participate in ongoing training and professional development.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Attention to detail

Multitasking

Customer service

Education

High school diploma or equivalent

Job description

About Us

At Avalonvi, we specialize in strategic, real-world marketing solutions that help brands connect with people where it matters most — face to face, in physical spaces, and through impactful brand experiences. From brand positioning to on-the-ground campaigns, we bring ideas to life beyond screens.

Job Summary

We are seeking a dependable and professional Front Office Assistant to support daily office activities while providing a welcoming experience for customers, visitors, and team members. This role is ideal for someone who is organized, approachable, and interested in developing customer service and administrative skills.

Responsibilities

• Provide general information about products, services, and company activities.
• Maintain a clean, organized, and welcoming front office area.
• Assist with scheduling and routine office coordination.
• Receive and organize incoming mail, deliveries, and correspondence.
• Maintain accurate visitor and customer information.
• Support team members with general administrative and customer service tasks.
• Help coordinate communication between customers and office staff.
• Assist with organizing office materials and supplies.
• Maintain organized records and routine paperwork.
• Help ensure daily front office activities run smoothly.
• Participate in ongoing training and professional development.

Qualifications

• High school diploma or equivalent required.
• Strong communication and interpersonal skills.
• Friendly, professional, and customer-focused demeanor.
• Strong organizational and time management abilities.
• Excellent attention to detail.
• Ability to manage multiple responsibilities efficiently.
• Reliable, adaptable, and dependable.
• Comfortable interacting with customers and visitors in person and by phone.
• Previous front office, administrative, receptionist, customer service, retail, or hospitality experience is a plus but not required.