Front Office Assistant

Avalonvi; Phoenix (AZ); On-site; USD 29,000 - 38,000; Full time

Job summary

Avalonvi is seeking a dependable Front Office Assistant to support daily office activities and provide a welcoming experience for customers, visitors, and team members. The role is ideal for someone who is organized, approachable, and interested in developing customer service and administrative skills.

Responsibilities include greeting visitors, handling information about products and services, coordinating scheduling, and maintaining a clean front office environment while supporting overall

Qualifications

• High school diploma or equivalent required.
• Strong communication and interpersonal skills.
• Friendly, professional, and customer-focused demeanor.
• Strong organizational and time management abilities.
• Excellent attention to detail.
• Ability to manage multiple responsibilities efficiently.
• Reliable, adaptable, and dependable.
• Comfortable interacting with customers and visitors in person and by phone.
• Previous front office, administrative, receptionist, customer service, retail, or hospitality experience is a plus but not required.

Responsibilities

• Provide general information about products, services, and company activities.
• Maintain a clean, organized, and welcoming front office area.
• Assist with scheduling and routine office coordination.
• Receive and organize incoming mail, deliveries, and correspondence.
• Maintain accurate visitor and customer information.
• Support team members with general administrative and customer service tasks.
• Help coordinate communication between customers and office staff.
• Assist with organizing office materials and supplies.
• Maintain organized records and routine paperwork.
• Help ensure daily front office activities run smoothly.
• Participate in ongoing training and professional development.

Skills

Strong communication

Organizational skills

Time management

Detail-oriented

Reliable

Adaptable

Customer-focused

Friendly demeanor

Phone and in-person interaction

Education

High school diploma or equivalent

Job description

About Us

AtAvalonvi, we specialize in strategic, real-world marketing solutionsthat help brands connect with people where it matters most — face toface, in physical spaces, and through impactful brand experiences.Frombrand positioning to on-the-ground campaigns, we bring ideas to lifebeyond screens.

Job Summary

We are seeking a dependable and professional Front Office Assistant to support daily office activities while providing a welcoming experience for customers, visitors, and team members. This role is ideal for someone who is organized, approachable, and interested in developing customer service and administrative skills.

Responsibilities

• Provide general information about products, services, and company activities.
• Maintain a clean, organized, and welcoming front office area.
• Assist with scheduling and routine office coordination.
• Receive and organize incoming mail, deliveries, and correspondence.
• Maintain accurate visitor and customer information.
• Support team members with general administrative and customer service tasks.
• Help coordinate communication between customers and office staff.
• Assist with organizing office materials and supplies.
• Maintain organized records and routine paperwork.
• Help ensure daily front office activities run smoothly.
• Participate in ongoing training and professional development.

Qualifications

• High school diploma or equivalent required.
• Strong communication and interpersonal skills.
• Friendly, professional, and customer-focused demeanor.
• Strong organizational and time management abilities.
• Excellent attention to detail.
• Ability to manage multiple responsibilities efficiently.
• Reliable, adaptable, and dependable.
• Comfortable interacting with customers and visitors in person and by phone.
• Previous front office, administrative, receptionist, customer service, retail, or hospitality experience is a plus but not required.