Front Office Administrator — Welcoming & Organized

Talentify; Carlsbad (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Adequate onboarding and training

Job summary

Aston Carter seeks a friendly, organized Receptionist / Front Office Administrator to be the first contact for visitors and staff. The role focuses on a professional front desk presence, delivering excellent customer service, and supporting basic office administration.

Fully onsite in Carlsbad, CA, with a low-volume reception area, Monday–Friday daytime schedule, and comprehensive onboarding. Public benefits and a supportive workplace environment are included.

Qualifications

• 1+ years of experience in a receptionist, administrative support, customer service, hospitality, retail, or similar customer-facing role
• Strong interpersonal and communication skills
• Professional demeanor with a customer-focused attitude
• Basic proficiency with Microsoft Office/Microsoft 365
• Experience using Outlook, Teams, and email communication tools
• Strong organizational skills and attention to detail
• Ability to multitask and remain composed during busy periods

Responsibilities

• Greet and welcome visitors, employees, and guests in a professional manner
• Manage lobby traffic and direct visitors to the appropriate contact or department
• Answer basic inquiries and provide assistance as needed
• Distribute incoming mail and organize documents and records
• Scan, file, and maintain office documentation
• Order and track office supplies as needed
• Maintain a clean, organized, and professional reception area
• Support general administrative tasks to assist office operations

Skills

Customer service

Interpersonal skills

Professional demeanor

Organization

Attention to detail

Multitasking

Tools

Microsoft 365

Outlook

Teams

Job description

Aston Carter seeks a friendly, organized Receptionist / Front Office Administrator to be the first contact for visitors and staff. The role focuses on a professional front desk presence, delivering excellent customer service, and supporting basic office administration.

Fully onsite in Carlsbad, CA, with a low-volume reception area, Monday–Friday daytime schedule, and comprehensive onboarding. Public benefits and a supportive workplace environment are included.