Front Desk Coordinator - Welcoming Guests & Admin Support

Talentify; Charleston (SC); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Receptionist in Charleston, SC to join a contract role focused on delivering high-quality front desk and administrative support. You will greet visitors, manage calls, handle mail and packages, and support routine office tasks to ensure a professional office environment.

The ideal candidate will have strong communication skills, customer service experience, and the ability to multitask in a busy front desk setting.

Qualifications

• Strong verbal and written communication skills to interact effectively with visitors, callers, and team members.
• Customer service skills with a professional, courteous, and helpful approach at the front desk and over the phone.
• Ability to multitask and manage time effectively while handling calls, visitors, and administrative tasks.
• Ability to work independently and take initiative in completing daily responsibilities.
• Strong organizational skills and attention to detail, with the ability to keep information and records well structured and confidential.

Responsibilities

• Greet and warmly welcome visitors, ensuring they are directed to the appropriate person or location in a timely and professional manner.
• Answer and route incoming calls using the telephone system or console switchboard, and provide accurate information to callers and guests.
• Receive, log, and send packages and mail via couriers, ensuring items are handled and distributed correctly.
• Maintain a visitor log and call record, and issue security passes or badges in accordance with office procedures.
• Perform general clerical duties such as typing, filing, photocopying, binding documents, and preparing mailers and other materials.
• Manage the boardroom schedule, including booking meetings and ensuring the room and equipment are prepared and functioning properly.
• Provide additional administrative support to the team as required, assisting with routine office tasks and projects.
• Ensure information and records are kept organized and handled with appropriate confidentiality.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Organization

MS Word

MS Excel

PowerPoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Aston Carter is seeking a Receptionist in Charleston, SC to join a contract role focused on delivering high-quality front desk and administrative support. You will greet visitors, manage calls, handle mail and packages, and support routine office tasks to ensure a professional office environment.

The ideal candidate will have strong communication skills, customer service experience, and the ability to multitask in a busy front desk setting.