Front Desk & Information Coordinator

Aston Carter; Washington; On-site; USD 40,000 - 52,000; Full time

Job summary

Aston Carter is seeking a Receptionist / Information Coordinator to manage the front desk of a busy office. You will greet employees and visitors, issue and track badges, handle mail and deliveries, and support facilities with administrative tasks.

Proficiency in Microsoft Office and Excel is important, along with strong communication and organizational abilities. Join a collaborative team and contribute to smooth office operations, badge administration, and timely information flow in a

Qualifications

• Front desk experience and customer service skills.
• Friendly, professional demeanor with strong client-facing communication.
• Comfort with desk-based, sedentary work.
• Ability to lift light packages up to 20 lbs.
• Proficiency with Microsoft Office and Excel.
• Accurate data entry and attention to detail in tracking.
• Ability to manage multiple tasks while remaining organized.
• Strong written and verbal communication for emails and calls.

Responsibilities

• Welcome and check in employees and guests.
• Issue and collect temporary and company badges.
• Issue visitor badges and ensure proper check-in.
• Audit and maintain badge records in Excel.
• Collaborate with facilities to keep badge records updated.
• Send weekly reminders for unreturned badges and printers.
• Assist new employees with badge activation and access levels.
• Respond to inquiries via regional email alias and phone.

Skills

Customer service

Professional communication

Desk-based work

Microsoft Office

Microsoft Excel

Data entry

Multi-tasking

Reliability

Tools

Microsoft Office

Microsoft Excel

Job description

Aston Carter is seeking a Receptionist / Information Coordinator to manage the front desk of a busy office. You will greet employees and visitors, issue and track badges, handle mail and deliveries, and support facilities with administrative tasks.

Proficiency in Microsoft Office and Excel is important, along with strong communication and organizational abilities. Join a collaborative team and contribute to smooth office operations, badge administration, and timely information flow in a