Professional Receptionist & Office Coordinator

Aston Carter; Tampa (FL); On-site; USD 37,000 - 46,000; Full time

Job summary

Aston Carter in Tampa, FL is seeking a Receptionist to manage a range of administrative tasks and greet visitors in a professional, welcoming manner. The role supports office operations and coordinates with HR and leadership for calendar, meetings, and supplies.

This 32-hour, Monday-Thursday position is fully onsite in downtown Tampa. You will maintain security badges, handle mail and packages, keep meeting rooms organized, assist with budgeting and invoicing, and uphold a polished,

Qualifications

• Experience in reception and administrative support.
• Strong communication and customer service skills.
• Proficient with Outlook and basic Excel.
• Solid MS Office skills including Word, Excel, and Outlook.

Responsibilities

• Welcome visitors professionally and validate parking cards when applicable.
• Maintain office security and ensure badges are issued.
• Handle mail and packages with carriers; manage incoming/outgoing mail.
• Keep meeting rooms, mail room, breakroom, reception, and office areas tidy.
• Conduct safety walks around the office.
• Log repair requests to property management.
• Monitor inventory, place orders, and verify invoices.
• Maintain office equipment and leases where applicable.
• Support HR with Excel/Word tasks and nameplates.

Skills

Reception experience

Executive presence

Outlook calendar

Excel basics

MS Office

Customer service

Communication skills

Job description

Aston Carter in Tampa, FL is seeking a Receptionist to manage a range of administrative tasks and greet visitors in a professional, welcoming manner. The role supports office operations and coordinates with HR and leadership for calendar, meetings, and supplies.

This 32-hour, Monday-Thursday position is fully onsite in downtown Tampa. You will maintain security badges, handle mail and packages, keep meeting rooms organized, assist with budgeting and invoicing, and uphold a polished,