Front Office & Admin Specialist | Events & Purchasing

The Roskamp Institute; Sarasota (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

The Roskamp Institute is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily operations running smoothly. This role covers front desk duties, office administration, purchasing, accounts payable, event scheduling, and internal communications in a fast-paced setting.

The ideal candidate is proactive, detail-oriented, discreet, and capable of balancing changing priorities while supporting the Executive and Administrative Staff.

Qualifications

• High school diploma or equivalent required.
• One to two years' experience in receptionist or administrative support roles.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Preferred: discretion, confidentiality, and professional written/verbal communication.

Responsibilities

• Coordinate the front office: welcome visitors, answer and route calls, issue visitor badges.
• Support office operations: monitor and order supplies, track deliveries, maintain storage areas.
• Maintain shared spaces: prepare meeting rooms and ensure equipment is available.
• Manage communications: share weekly events and updates, maintain boards.
• Support events: plan, setup, coordinate catering and department involvement.
• Assist with purchasing and accounts payable: review POs and log purchases.
• Provide general administrative support to executives and staff.

Skills

Organization

Communication

Discretion

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Office

Apple & PC environments

Light tech support

Job description

The Roskamp Institute is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily operations running smoothly. This role covers front desk duties, office administration, purchasing, accounts payable, event scheduling, and internal communications in a fast-paced setting.

The ideal candidate is proactive, detail-oriented, discreet, and capable of balancing changing priorities while supporting the Executive and Administrative Staff.