Dynamic Front Office & Admin Coordinator

Roskamp Institute; Sarasota (FL); On-site; USD 26,000 - 28,000; Full time

Job summary

Roskamp Institute in Sarasota, FL is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily office operations running smoothly. This full-time role covers reception, admin tasks, purchasing, accounts payable, event scheduling, and internal communications, with 30–40 hours per week.

Ideal candidate is proactive, detail-oriented, discreet, and able to balance shifting priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1–2 years' experience in receptionist or administrative support roles.
• Strong organizational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate front office: greeting visitors, directing calls, routing inquiries, issuing visitor badges.
• Support office operations: monitor and order supplies, track deliveries, maintain storage areas.
• Maintain shared spaces: prepare meeting rooms, ensure equipment and supplies are available, keep areas clean.
• Manage communications: share weekly events and updates, maintain internal boards.
• Support events: plan, set up, and coordinate with departments.
• Assist with purchasing and accounts payable: review PO accuracy, submit vendor orders, maintain log.
• Provide general administrative support to executives and staff.

Skills

Organizational skills

Communication skills

Multi-tasking

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Outlook & Office

Apple/PC environments

Job description

Roskamp Institute in Sarasota, FL is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily office operations running smoothly. This full-time role covers reception, admin tasks, purchasing, accounts payable, event scheduling, and internal communications, with 30–40 hours per week.

Ideal candidate is proactive, detail-oriented, discreet, and able to balance shifting priorities in a fast-paced environment.