Dynamic Front Office & Administrative Coordinator

Roskamp Institute, Inc; Florida; On-site; USD 26,000 - 28,000; Full time

Job summary

Roskamp Institute, Inc. in Sarasota, FL is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily operations running smoothly. This full-time role covers reception, purchasing, accounts payable, events, and internal communications.

The ideal candidate is proactive, detail-oriented, with strong multitasking abilities, and comfortable balancing shifting priorities in a fast-paced environment. 30–40 hours weekly, on-site work.

Qualifications

• High school diploma or equivalent.
• 1–2 years' experience in receptionist or administrative support roles.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Coordinate the front office: welcome visitors, answer and route calls, issue visitor badges.
• Support office operations: monitor supplies, track deliveries, maintain storage areas.
• Maintain shared spaces: prepare meeting rooms and ensure equipment is available and clean.
• Manage communications: share weekly events, distribute updates to staff.
• Support events: plan and coordinate schedules, room setup, catering orders.
• Assist with purchasing and accounts payable: review POs and submit vendor orders.
• Provide general administrative support to Executives and staff.

Skills

Organizational skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

PC & Apple environments

Job description

Roskamp Institute, Inc. in Sarasota, FL is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily operations running smoothly. This full-time role covers reception, purchasing, accounts payable, events, and internal communications.

The ideal candidate is proactive, detail-oriented, with strong multitasking abilities, and comfortable balancing shifting priorities in a fast-paced environment. 30–40 hours weekly, on-site work.