Front Desk & Office Operations Specialist

Behavior Frontiers; El Segundo (CA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401K with company match

Paid Personal Time Off

Telehealth benefits

Mental health resources

Gym discounts

Job summary

Behavior Frontiers is seeking an Administrative Assistant for our Headquarters office in El Segundo, CA. This in-person role supports daily operations, front desk duties, mail handling, purchasing, and event coordination to maintain a welcoming, safe, and organized corporate office environment.

The position requires strong organizational and communication skills, multitasking ability, and proficiency with Microsoft Office (Teams and Outlook).

Qualifications

• Bachelor’s degree preferred.
• Experience in administrative, customer service, front desk/reception, or office support preferred; experience in a healthcare or corporate office environment is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a corporate office environment.
• Professional, friendly, and service-oriented demeanor; strong verbal and written communication skills.
• Ability to learn and utilize business technology systems; experience with Microsoft Office applications, including Teams and Outlook, preferred.

Responsibilities

• Welcome visitors and staff and provide professional and friendly front desk experience.
• Help maintain a clean, safe, organized, and welcoming corporate office environment.
• Identify facility concerns requiring additional support and coordinate with the appropriate resources.
• Serve as a liaison between building management and BFHQ staff regarding facility needs.
• Assist with company phone voicemails; route messages to the appropriate department promptly.
• Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory levels.
• Receive, sort, and distribute daily mail and deliveries; unpack and organize materials.
• Assist with creation of ID badges and access credentials for BFHQ staff.
• Perform general administrative tasks including filing, data entry, printing, laminating, scanning, and preparing materials.
• Plan and coordinate office events and meetings, including catering and venue reservations.
• Support adherence to Behavior Frontiers office policies and procedures.
• Conduct errands as needed (e.g., post office, courier).
• Complete assigned projects within timelines and communicate professionally with leadership.

Skills

Organizational skills

Communication

Multitasking

Customer service

Education

Bachelor's degree (BA/BS)

Tools

Microsoft Office

Teams

Outlook

Job description

Behavior Frontiers is seeking an Administrative Assistant for our Headquarters office in El Segundo, CA. This in-person role supports daily operations, front desk duties, mail handling, purchasing, and event coordination to maintain a welcoming, safe, and organized corporate office environment.

The position requires strong organizational and communication skills, multitasking ability, and proficiency with Microsoft Office (Teams and Outlook).