Front Desk & Workplace Experience Coordinator

Career Group; San Francisco (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Career Group is seeking a polished Workplace Coordinator for our San Francisco client. The role is onsite, serving as the face of the office and a first point of contact for employees, visitors, vendors, and leadership.

With 2–3+ years in reception or administrative roles, you will manage front desk, visitor check-in, mail, office operations, catering, scheduling, and cross‑team coordination with IT, HR, facilities, and leadership.

Qualifications

• 2–3+ years of reception, administrative, or office coordination experience.
• Career reception experience is highly valued.
• Excellent verbal and written communication.
• Warm, personable, and confident interacting with employees and executives at all levels.
• Highly organized with strong attention to detail.
• Ability to adapt to changing priorities in a fast-paced tech startup.
• Proficient with Google Workspace (Docs/Sheets/Slides).

Responsibilities

• Welcome employees, executives, guests, and vendors with excellent service.
• Maintain a polished front desk presence.
• Manage visitor check-in/out and security protocols.
• Sort and distribute mail and packages.
• Support day-to-day workplace operations and employee experience.
• Coordinate office catering and deliveries, including orders, setup, cleanup, and invoicing.
• Maintain organization, appearance, and functionality of the office.
• Manage workplace tickets and coordinate building maintenance issues and emergencies.
• Oversee office supplies, kitchen inventory, and facility supplies.
• Support relationships with landlords, vendors, IT, HR, facilities, and leadership.
• Manage room and desk scheduling via workplace booking platforms.
• Assist with office documentation, expense reports, security policies, and internal resources.
• Support the Workplace Coordinator and Employee Experience team with ad-hoc administrative and workplace projects.]
• CoT_job_summary_short
• COMPANY NAME: Career GroupKEY POINTS: Front desk face of SF office, onsite role, $35–$40/hour, 6-month initial, early November start
• job_summary_short
• <p>Career Group is seeking a polished Workplace Coordinator for our San Francisco client. The role is onsite, serving as the face of the office and a first point of contact for employees, visitors, vendors, and leadership.</p><p>With 2–3+ years in reception or administrative roles, you will manage front desk, visitor check-in, mail, office operations, catering, scheduling, and cross‑team coordination with IT, HR, facilities, and leadership. This is a long-term opportunity with potential to extend beyond 1 year.</p>
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• salary_estimation_cot":"Workplace Coordinator in San Francisco: market rate $35–$40/hour gross hourly.",
• estimated_low:35,
• estimated_medium:38,
• estimated_high:40,
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• text

Skills

Reception experience

Administrative support

Office coordination

Hospitality

Customer service

Verbal communication

Written communication

Organization

Problem solving

Team player

Startup environment

Tools

Google Workspace

Job description

Career Group is seeking a polished Workplace Coordinator for our San Francisco client. The role is onsite, serving as the face of the office and a first point of contact for employees, visitors, vendors, and leadership.

With 2–3+ years in reception or administrative roles, you will manage front desk, visitor check-in, mail, office operations, catering, scheduling, and cross‑team coordination with IT, HR, facilities, and leadership.