Workplace Coordinator

Career Group; San Francisco (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Career Group is seeking a polished Workplace Coordinator for our San Francisco client. The role is onsite, serving as the face of the office and a first point of contact for employees, visitors, vendors, and leadership.

With 2–3+ years in reception or administrative roles, you will manage front desk, visitor check-in, mail, office operations, catering, scheduling, and cross‑team coordination with IT, HR, facilities, and leadership.

Qualifications

• 2–3+ years of reception, administrative, or office coordination experience.
• Career reception experience is highly valued.
• Excellent verbal and written communication.
• Warm, personable, and confident interacting with employees and executives at all levels.
• Highly organized with strong attention to detail.
• Ability to adapt to changing priorities in a fast-paced tech startup.
• Proficient with Google Workspace (Docs/Sheets/Slides).

Responsibilities

• Welcome employees, executives, guests, and vendors with excellent service.
• Maintain a polished front desk presence.
• Manage visitor check-in/out and security protocols.
• Sort and distribute mail and packages.
• Support day-to-day workplace operations and employee experience.
• Coordinate office catering and deliveries, including orders, setup, cleanup, and invoicing.
• Maintain organization, appearance, and functionality of the office.
• Manage workplace tickets and coordinate building maintenance issues and emergencies.
• Oversee office supplies, kitchen inventory, and facility supplies.
• Support relationships with landlords, vendors, IT, HR, facilities, and leadership.
• Manage room and desk scheduling via workplace booking platforms.
• Assist with office documentation, expense reports, security policies, and internal resources.
• Support the Workplace Coordinator and Employee Experience team with ad-hoc administrative and workplace projects.]
• CoT_job_summary_short
• COMPANY NAME: Career GroupKEY POINTS: Front desk face of SF office, onsite role, $35–$40/hour, 6-month initial, early November start
• job_summary_short
• <p>Career Group is seeking a polished Workplace Coordinator for our San Francisco client. The role is onsite, serving as the face of the office and a first point of contact for employees, visitors, vendors, and leadership.</p><p>With 2–3+ years in reception or administrative roles, you will manage front desk, visitor check-in, mail, office operations, catering, scheduling, and cross‑team coordination with IT, HR, facilities, and leadership. This is a long-term opportunity with potential to extend beyond 1 year.</p>
• contract_type":"fulltime","location_type":"on site","remote_scope":null,
• perks:
• stated_min":35,
• stated_max":40,
• stated_absolute":null,
• salary_estimation_cot":"Workplace Coordinator in San Francisco: market rate $35–$40/hour gross hourly.",
• estimated_low:35,
• estimated_medium:38,
• estimated_high:40,
• currency":"USD","frequency":"hourly","bonus":null,
• tax":"gross" ,
• application_email":null,
• job_end_date":null,
• contact_person":null,
• hiring_department_name":null} }-json} } }}{ORDER} } } } } } } } } }^} } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } }}ennominate} } } } } } } } } } } } } } } } } } } } } } } } } }} } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } }
• job_end_date”:null,
• contact_person”:null,
• hiring_department_name”:null]} }]}
• text

Skills

Reception experience

Administrative support

Office coordination

Hospitality

Customer service

Verbal communication

Written communication

Organization

Problem solving

Team player

Startup environment

Tools

Google Workspace

Job description

Our client, a leading technology company, is seeking a polished, personable, and highly reliable Workplace Coordinator to serve as the face of their San Francisco office. This is an excellent opportunity for a career receptionist or experienced administrative professional who enjoys creating a welcoming workplace and building relationships across all levels of an organization.

Location: San Francisco, CA – Fully Onsite

Pay: $35–$40/hour

Duration: Ongoing, 6 months to start with potential to extend 1+ year

Start Date: Early November

About the Role

The San Francisco office has approximately 50 employees onsite regularly, with the potential for up to 200 employees and guests during busier periods. This role will have significant interaction with the Executive team and will serve as the first point of contact for employees, visitors, vendors, and leadership. The ideal candidate is warm, energetic, mature-minded, professional, and genuinely enjoys reception and workplace operations. This is a long-term opportunity for someone who is happy building a career in reception rather than seeking immediate upward mobility.

Responsibilities

• Welcome employees, executives, guests, and vendors while providing exceptional customer service
• Maintain a polished, professional, and welcoming front desk presence
• Manage visitor check-in/out and security protocols
• Sort and distribute incoming mail and packages
• Support day-to-day workplace operations and employee experience
• Coordinate office catering and food deliveries, including ordering, setup, cleanup, and invoice processing
• Maintain the organization, appearance, and functionality of the office
• Manage workplace tickets and coordinate building maintenance issues and emergencies
• Oversee office supplies, kitchen inventory, and facility supplies
• Support relationships with landlords, vendors, IT, HR, facilities, and local leadership
• Manage room and desk scheduling through workplace booking platforms
• Assist with office documentation, expense reports, security policies, and internal resources
• Support the Workplace Coordinator and Employee Experience team with ad-hoc administrative and workplace projects

Qualifications

• 2–3+ years of reception, administrative, office coordination, hospitality, or customer service experience
• Career reception experience is highly valued
• Excellent verbal and written communication skills
• Warm, personable, and confident interacting with employees and executives at all levels
• Highly organized, detail-oriented, and able to manage changing priorities
• Strong problem-solving skills and ability to ask thoughtful clarifying questions
• Comfortable working in a fast-paced technology/startup environment
• Proficiency with Google Workspace, including Docs, Sheets, and Slides
• Strong team player who enjoys collaborating with Workplace, IT, Facilities, HR, and other internal teams
• Knowledge of general office maintenance, electrical, plumbing, HVAC, or security is a plus