Front Desk & Visitor Experience Coordinator

CommunityCare, Inc.; Tulsa (OK); Sur place; USD 17 000 - 25 000; Plein temps

Résumé du poste

CommunityCare, Inc. in Tulsa, OK is seeking a Front Desk Receptionist to be the first point of contact for visitors and staff. You will manage front desk operations, enforce security protocols, coordinate access for guests and vendors, and support general administrative duties.

The ideal candidate is professional, organized, and capable of handling sensitive information with discretion. Previous receptionist experience and proficiency with Microsoft Office are preferred.

Qualifications

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office and web-based applications.
• Ability to handle confidential and sensitive information with discretion.
• Calm and professional demeanor, especially in emergency situations.
• Health Care Sanctions background check completed or able to pass.

Responsabilités

• Greet and assist all visitors, vendors, and guests.
• Manage visitor sign-in and check-out per security policies.
• Issue, track, and maintain temporary and vendor badges.
• Monitor vendor access permissions for floors/departments.
• Coordinate and confirm guest/vendor arrival times with staff.
• Notify staff/HR upon guest arrival.
• Liaise with building management on badge access and security updates.
• Validate parking and manage parking web application access.
• Receive, log, and secure premium payments until AR processes them.
• Notify staff when packages arrive that are not routed to mailroom.
• Maintain logs of visitors, vendors, parking validations, badges, and payments.
• Support additional administrative duties as assigned.
• Other duties as needed.

Connaissances

Organizational skills

Communication skills

MS Office

Formation

High school diploma or equivalent

Outils

Web-based applications

Description du poste

CommunityCare, Inc. in Tulsa, OK is seeking a Front Desk Receptionist to be the first point of contact for visitors and staff. You will manage front desk operations, enforce security protocols, coordinate access for guests and vendors, and support general administrative duties.

The ideal candidate is professional, organized, and capable of handling sensitive information with discretion. Previous receptionist experience and proficiency with Microsoft Office are preferred.