Front Desk & Staffing Support Specialist

Top Echelon Software, LLC; Bay Shore (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Top Echelon Software, LLC is seeking a friendly Front Desk Receptionist to join a fast-paced office. You will greet visitors, answer calls, manage emails, assist walk-in applicants, and support recruitment, HHAexchange mobile ID setup, and ESS basics.

The role also includes mail handling, package distribution, document routing, and closing the office securely. Spanish-speaking ability and strong communication are highly valued.

Qualifications

• High school diploma or equivalent preferred.
• Receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.

Responsibilities

• Greet visitors, applicants, and employees professionally; answer and route calls; monitor emails.
• Assist walk-in applicants and aides by directing them to Recruitment.
• Help with HHAexchange mobile ID setup and validate entries.
• Provide Staffing support and relay open shifts and availability.
• Handle mail, scanning, and document distribution with confidentiality.
• Ensure office closing procedures and security of documents and access points.

Skills

Communication skills

Organization

Multitasking

Professional demeanor

Confidentiality handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Top Echelon Software, LLC is seeking a friendly Front Desk Receptionist to join a fast-paced office. You will greet visitors, answer calls, manage emails, assist walk-in applicants, and support recruitment, HHAexchange mobile ID setup, and ESS basics.

The role also includes mail handling, package distribution, document routing, and closing the office securely. Spanish-speaking ability and strong communication are highly valued.