Bilingual Front Desk & Staffing Support Specialist

Modern Machining Solutions Inc; Bay Shore (NY); On-site; USD 22,000 - 30,000; Full time

Job summary

Modern Machining Solutions Inc seeks a Front Desk Receptionist to maintain a professional reception area, handle calls and emails, assist walk-in applicants, and support recruiting and staffing activities. You will also assist with HHAexchange mobile ID setup and basic ESS support, while coordinating mail, packages, and document distribution.

The role requires strong communication, organization, and multitasking skills, with Spanish-speaking ability favored.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Greet visitors and answer calls professionally.
• Direct inquiries to appropriate departments and take messages.
• Monitor emails and assist with Spanish-speaking callers as needed.
• Collect recruitment documents and route them to Recruitment.
• Assist with HHAexchange mobile ID setup and ESS onboarding.
• Support Staffing team with scheduling and communication.
• Coordinate mail, scanning, and distribution of documents.
• Ensure office closing procedures and security are followed.
• Maintain organized records and protect confidential information.

Skills

Customer service

Multitasking

Organization

Communication

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

HHAexchange

Viventium ESS

Job description

Modern Machining Solutions Inc seeks a Front Desk Receptionist to maintain a professional reception area, handle calls and emails, assist walk-in applicants, and support recruiting and staffing activities. You will also assist with HHAexchange mobile ID setup and basic ESS support, while coordinating mail, packages, and document distribution.

The role requires strong communication, organization, and multitasking skills, with Spanish-speaking ability favored.