Front Desk Specialist — Welcoming Office Support

Talentify; San Jose (CA); On-site; USD 46,000 - 57,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in San Jose, California is seeking a Receptionist to be the first point of contact for visitors and clients at our office. You will greet guests, manage front desk operations with professionalism and warmth, and support daily operations in a dynamic workplace services environment.

Your day-to-day includes answering calls and emails, booking meeting rooms, coordinating calendars, handling mail, and assisting with events.

Qualifications

• High school diploma or equivalent.
• 2-3 years of receptionist or similar customer-facing experience.
• Excellent verbal and written communication skills.
• Proficient with MS Office Suite (Word, Excel, Outlook) and office equipment.
• Highly organized and detail-oriented with strong multitasking ability.
• Ability to lift and move up to 25 pounds.

Responsibilities

• Greet visitors, clients, and vendors in a friendly and professional manner, monitoring access and security.
• Answer incoming calls and respond to emails, transferring to the appropriate person and taking messages.
• Manage meeting room bookings and maintain shared calendars.
• Provide administrative support including data entry, filing, and document organization.
• Receive, sort, and distribute mail and packages, and prepare outgoing shipments.
• Coordinate with Workplace management for ticketing, badge management, and office supplies.
• Assist with coordinating office events, meetings, and conferences, including catering and AV setup.

Skills

Customer service

Verbal communication

Attention to detail

Discretion

MS Office

Education

High school diploma or equivalent

Tools

MS Office

Lark

Job description

JLL in San Jose, California is seeking a Receptionist to be the first point of contact for visitors and clients at our office. You will greet guests, manage front desk operations with professionalism and warmth, and support daily operations in a dynamic workplace services environment.

Your day-to-day includes answering calls and emails, booking meeting rooms, coordinating calendars, handling mail, and assisting with events.