Front Desk & Recruitment Coordinator

Henderson Group Recruiting; Bay Shore (NY); On-site; USD 22,000 - 32,000; Full time

Job summary

Henderson Group in Bay Shore, NY is seeking a Front Desk Receptionist to maintain front desk coverage, greet visitors, answer calls, manage emails, and support recruitment activities.

You will assist with HHAexchange mobile ID setup, provide Viventium ESS support, handle mail and packages, coordinate with HR and Staffing, and help protect confidential information while delivering professional, reliable service.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Maintain front desk coverage and greet visitors professionally.
• Answer calls, direct to departments, and take messages.
• Monitor and respond to emails in a timely manner.
• Assist walk-in applicants and aides by directing them to Recruitment.
• Collect recruitment documents and forward to Recruitment.
• Assist with HHAexchange mobile ID setup and verify data.
• Provide basic Viventium ESS support and follow up as needed.
• Handle mail, scanning, distribution, and package management.
• Maintain office security and closing procedures.

Skills

Spanish-speaking ability

Computer literacy

Strong communication

Organization

Multitasking

Punctuality

Confidentiality handling

Attention to detail

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office

Viventium ESS

HHAexchange

Job description

Henderson Group in Bay Shore, NY is seeking a Front Desk Receptionist to maintain front desk coverage, greet visitors, answer calls, manage emails, and support recruitment activities.

You will assist with HHAexchange mobile ID setup, provide Viventium ESS support, handle mail and packages, coordinate with HR and Staffing, and help protect confidential information while delivering professional, reliable service.