Front Desk & Admin Support Specialist

Ultimate Staffing; Timonium (MD); On-site; USD 28,000 - 30,000; Full time

Job summary

Ultimate Staffing in Timonium, MD is seeking a professional Front Desk Receptionist to be the first point of contact. You will greet visitors, answer calls, manage mail, and keep the lobby organized while supporting daily office operations.

The ideal candidate has strong communication, proficiency with Microsoft Office, and the ability to work independently or on a team, delivering friendly customer service and maintaining confidentiality.

Qualifications

• Experience in receptionist/administrative roles preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Customer service and interpersonal skills.
• Ability to work independently or as part of a team.

Responsibilities

• Greet and assist visitors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean, organized front desk and lobby area.
• Schedule appointments and manage calendars as needed.
• Provide administrative support, including data entry, filing, and document preparation.
• Coordinate conference room bookings and assist with meeting setup.
• Monitor office supplies and place orders as needed.
• Handle basic inquiries and direct more complex requests to appropriate staff.
• Ensure confidentiality and security of sensitive information.

Skills

Communication

Microsoft Office

Organizational skills

Customer service

Teamwork

Tools

Word

Excel

Outlook

Job description

Ultimate Staffing in Timonium, MD is seeking a professional Front Desk Receptionist to be the first point of contact. You will greet visitors, answer calls, manage mail, and keep the lobby organized while supporting daily office operations.

The ideal candidate has strong communication, proficiency with Microsoft Office, and the ability to work independently or on a team, delivering friendly customer service and maintaining confidentiality.