Front Desk & Administrative Support Specialist

Ultimate Staffing; Los Angeles (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

Ultimate Staffing in Los Angeles seeks a professional receptionist to be the first point of contact for visitors, clients, and callers; responsibilities include greeting guests, answering calls, scheduling appointments, and supporting daily office tasks.

The ideal candidate is friendly, organized, and discreet, with strong communication and data-entry skills to maintain records, handle mail, process invoices when needed, and provide admin support across departments.

Qualifications

• Front desk receptionist responsibilities and professional demeanor.
• Strong customer service skills and problem-solving ability.
• Excellent verbal and written communication; ability to handle sensitive information.

Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Answer and direct incoming phone calls, take messages, and respond to inquiries.
• Schedule appointments and maintain calendars.
• Manage mail, emails, and correspondence; perform data entry and filing.
• Maintain accurate records and update company databases; prepare reports and forms as needed.
• Support daily office functions and provide administrative assistance to management and departments.

Skills

Front desk

Customer service

Communication skills

Job description

Ultimate Staffing in Los Angeles seeks a professional receptionist to be the first point of contact for visitors, clients, and callers; responsibilities include greeting guests, answering calls, scheduling appointments, and supporting daily office tasks.

The ideal candidate is friendly, organized, and discreet, with strong communication and data-entry skills to maintain records, handle mail, process invoices when needed, and provide admin support across departments.