Front Desk Receptionist | Multi‑Line Phone & Admin

ADE ADESA Inc; Town of Carmel (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Employer-maid 401K with company match

Paid vacation and sick time

Paid family leave

Disability and life insurance

Tuition reimbursement

Employee assistance program

Job summary

OPENLANE is seeking a Receptionist to manage multi-line phone systems, greet visitors, and coordinate building administration. You will handle visitor registration and badges, route calls, and support invoice reconciliation and security procedures.

The ideal candidate has 3+ years in a similar role and a professional, customer-focused demeanor. You will also maintain calendars, oversee training room scheduling, and assist with mail, storage, and office operations while ensuring safety and

Qualifications

• 3+ years of receptionist or administrative experience in a comparable environment.
• High School Diploma or GED required.
• Experience operating multi-line phone systems and visitor registration.
• Strong verbal and written communication with a customer-centric focus.
• Basic proficiency in office software and data entry.

Responsibilities

• Answer and route all incoming calls using a multi-line phone system with courtesy, speed, and accuracy.
• Receive and greet customers and visitors, assisting with registration and building access badge assignments per security procedures.
• Provide general information for routine customer inquiries and refer complex issues to the Office Supervisor or Corporate VP of EHS, Real Estate and Facilities.
• Maintain Training Room calendars, manage off-site storage and shredding, and coordinate copier service/repair.
• Log building maintenance requests, notify the Building Engineer or day porter as needed, and ensure work areas meet cleanliness and safety standards.
• Reconcile corporate consolidated shipping invoices and assist with mail room sorting/delivery backup and administrative projects.

Skills

Multi-line phones

Customer service

Detail orientation

Teamwork

Verbal communication

Written communication

Education

High School Diploma or GED

Tools

Building access software

Calendar software

Office software

Job description

OPENLANE is seeking a Receptionist to manage multi-line phone systems, greet visitors, and coordinate building administration. You will handle visitor registration and badges, route calls, and support invoice reconciliation and security procedures.

The ideal candidate has 3+ years in a similar role and a professional, customer-focused demeanor. You will also maintain calendars, oversee training room scheduling, and assist with mail, storage, and office operations while ensuring safety and