HR Receptionist

Fairway Staffing Solutions; Corona (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

Fairway Staffing Solutions is seeking a Receptionist/Administrative Assistant to support the front office and HR-related tasks. You will greet visitors, manage communications, and maintain records while providing general administrative assistance to management and teams.

The ideal candidate is organized, customer-focused, and proficient in Microsoft Office, with strong communication and multitasking abilities for a fast-paced office environment.

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong customer service orientation and interpersonal skills.
• Highly organized with attention to detail.

Responsibilities

• Greet visitors and direct them to the appropriate department.
• Answer and route phone calls and respond to emails.
• Maintain office records and HR files.
• Assist with attendance reports and general admin tasks.
• Provide support to management and other departments.

Skills

Microsoft Office

Customer Service

Communication

Organization

Multitasking

HR Records

Tools

Excel

Word

Outlook

Job description

Position Summary:

The Receptionist / Administrative Assistant is responsible for providing front office support by greeting visitors, managing incoming communications, maintaining office records, and assisting with administrative and HR-related tasks. The ideal candidate is organized, professional, customer-focused, and proficient in Microsoft Office.

Key Responsibilities:

• Manage conference room scheduling and coordinate meeting room reservations
• Welcome, authorize, and direct visitors to the appropriate department
• Answer and route incoming phone calls to the correct personnel
• Respond to emails and assist with general office correspondence
• Address customer inquiries and concerns in a professional and timely manner
• Maintain office supply inventory and order supplies as needed
• Prepare and maintain daily and weekly attendance reports
• File, organize, and maintain employee and HR records
• Perform data entry and maintain accurate office documentation
• Provide general administrative support to management and other departments
• Maintain a clean, organized, and professional front office environment

Job Requirements:

• Previous experience as a Receptionist, Administrative Assistant, or Front Office Coordinator preferred
• Proficient in Microsoft Office, including Excel, Word, Outlook, and basic computer applications
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize responsibilities in a fast-paced office environment
• Professional appearance and positive attitude
• Experience maintaining confidential HR records is a plus
• Reliable attendance and punctuality