Receptionist

DataSync; Henderson (NV); On-site; USD 32,000 - 42,000; Full time

Job summary

DataSync in Henderson, NV is seeking a personable Receptionist to greet visitors, manage front-desk operations, and provide timely support to executives. The role emphasizes professionalism, communication, and smooth coordination of daily office activities.

Responsibilities include answering calls, scheduling appointments, directing mail and deliveries, maintaining lobby and breakrooms, and assisting with new hire orientation.

Qualifications

• Excellent communication, both spoken and written.
• Strong customer service and interpersonal skills.
• Organized with attention to detail.
• Able to meet deadlines in a fast-paced office.
• Familiar with clerical procedures.
• Comfortable using MS Office.
• Ability to handle multi-line calls.

Responsibilities

• Greet clients and visitors and direct them appropriately.
• Answer and screen calls; take messages and schedule appointments.
• Serve as contact among executives, staff, clients and partners.
• Direct office activities to maintain efficiency and policy compliance.
• Schedule interviews for hiring managers.
• Maintain and distribute phone lists.
• Receive and organize mail, packages, and deliveries.
• Monitor office supply inventory and restock break rooms.
• Maintain lobby and breakroom appearance.
• Assist with new hire orientation and swag.
• Perform other duties as needed.

Skills

Verbal & written commun.

Customer service

Organizational skills

Time management

Admin procedures

MS Office

Fast-paced environment

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Description

The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization as well as contribute to the efficiency of our business by providing personalized and timely support to executive members.

Requirements

Essential Functions

• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs calls to appropriate parties; takes messages and schedules appointments.
• Acts as a point of contact among executives, employees, clients and other external partners.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Schedules interviews as needed for hiring managers.
• Maintains and distributes phone list.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Keeps up with office supply inventory, replenish supplies in the break rooms.
• Maintain appearance and organization of the lobby and breakrooms.
• Maintain inventory and order breakroom and janitorial supplies.
• Facilitates new hire orientation and issues swag.
• Performs other duties as needed.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Basic understanding of administrative and clerical procedures and systems.
• Ability to function well in a high-paced environment.
• Proficient with Microsoft Office Suite or related software.

Education And Experience

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.
• At least one years of administrative and clerical experience required.

Working Conditions

• Work is generally performed within an indoor office environment utilizing standard office equipment.
• General office environment requiring frequent sitting, dexterity of hands and fingers to operate a computer keyboard and mouse, walking and standing for long periods of time, and lifting of less than 20 pounds.
• Travel is not required.