Front Desk & Operations Specialist

The Methodist Home of Kentucky; Owensboro (KY); On-site; USD 35,000 - 42,000; Full time

Job summary

The Methodist Home of Kentucky is seeking an Administrative Assistant to join the administrative support team. This role ensures a welcoming, efficient office environment for visitors, staff, and partners, handling front desk duties, data entry, recordkeeping, and meeting coordination.

Responsibilities include supporting regulatory audits, maintaining confidentiality, coordinating meetings, and assisting with program operations and billing-related tasks in a fast-paced setting.

Qualifications

• Bachelor’s degree or higher in education, psychology, sociology or related behavioral science.
• Five (5) years of progressive employment with a social services or childcare agency or organization.

Responsibilities

• Serve as primary front desk coordinator, answer and direct calls, and provide general administrative support.
• Greet visitors, process through the Raptor system, coordinate campus escorts, and maintain logs with confidentiality.
• Schedule meetings, coordinate events and training, and prepare meeting materials and minutes as requested.
• Maintain confidential records, support regulatory audits and quality improvement initiatives, and ensure timely data entry.
• Enter and manage data in federal databases and internal systems; track time-sensitive documentation.
• Assist leadership with reporting and support business office operations and special projects.

Education

Bachelor’s degree in education, psychology, sociology or other relevant behavioral science

Job description

The Methodist Home of Kentucky is seeking an Administrative Assistant to join the administrative support team. This role ensures a welcoming, efficient office environment for visitors, staff, and partners, handling front desk duties, data entry, recordkeeping, and meeting coordination.

Responsibilities include supporting regulatory audits, maintaining confidentiality, coordinating meetings, and assisting with program operations and billing-related tasks in a fast-paced setting.