Front Desk & Operations Coordinator | Compliance & Admin

Kentucky United Methodist Children's Homes; Owensboro (KY); On-site; USD 21,000 - 30,000; Full time

Job summary

Kentucky United Methodist Homes seeks an Administrative Assistant to join the administrative support team, ensuring a professional, welcoming office for visitors, staff, and external partners. You will be the primary front desk coordinator, handling data entry, records, meeting coordination, and compliance-related tasks in a fast-paced environment.

The role emphasizes trauma-informed care, confidentiality, and strong organizational skills to support program operations and regulatory activities.

Qualifications

• Bachelor’s degree in education, psychology, sociology or related behavioral science.
• At least five years of progressive employment with a social services or childcare agency.
• Experience with confidential filing and records management.
• Strong attention to detail and ability to manage multiple deadlines.

Responsibilities

• Serve as the primary front desk coordinator, answering and directing incoming calls.
• Greet and process visitors through the Raptor system and maintain visitor logs.
• Schedule and coordinate meetings, events, training sessions, and facility usage.
• Prepare meeting materials and record meeting minutes as requested.
• Enter and maintain data in internal systems and assist with regulatory audits.

Skills

Front desk coordination

Communication

Data entry

Multi-tasking

Confidentiality

Education

Bachelor’s degree in education, psychology, sociology or related behavioral science

Tools

Raptor system

Office software

Job description

Kentucky United Methodist Homes seeks an Administrative Assistant to join the administrative support team, ensuring a professional, welcoming office for visitors, staff, and external partners. You will be the primary front desk coordinator, handling data entry, records, meeting coordination, and compliance-related tasks in a fast-paced environment.

The role emphasizes trauma-informed care, confidentiality, and strong organizational skills to support program operations and regulatory activities.