Front Desk & Office Support Specialist

Diaz Anselmo & Assoc. PA; Naperville (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

PTO & holidays

Health insurance

Life insurance & short-term disability

401(k) with company match

Career growth opportunities

Job summary

Diaz Anselmo & Assoc. PA seeks a highly organized Administrative Assistant to join our Office Services team.

This role supports day-to-day operations across departments, provides front desk coverage, greets clients, manages visitor logs, handles filing, and assists with scanning, copying, and distribution of documents. The successful candidate will have a high school diploma, 1–3 years in administrative support, proficiency with Microsoft Office, strong organizational skills, and the ability to

Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred
• 1–3 years of experience in administrative support, office services, or reception
• Experience in legal or professional services environments is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with high attention to detail
• Ability to manage multiple tasks and meet tight deadlines
• Excellent communication skills with a professional demeanor
• Collaborative team player with the ability to work independently and maintain discretion

Responsibilities

• Deliver front desk coverage with a welcoming and professional approach
• Greet clients, visitors, and staff while managing visitor logs and check-in procedures
• Handle electronic filings across various county portals
• Sort and distribute incoming mail and correspondence
• Assist with scanning, copying, and document filing
• Distribute electronic filings and internal communications across departments
• Maintain cleanliness and inventory in kitchen and copier areas
• Support special projects and perform additional administrative duties as assigned

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Job description

Diaz Anselmo & Assoc. PA seeks a highly organized Administrative Assistant to join our Office Services team.

This role supports day-to-day operations across departments, provides front desk coverage, greets clients, manages visitor logs, handles filing, and assists with scanning, copying, and distribution of documents. The successful candidate will have a high school diploma, 1–3 years in administrative support, proficiency with Microsoft Office, strong organizational skills, and the ability to