Administrative Assistant: Office Ops & Reception

Diaz Anselmo & Associates P.A.; Naperville (IL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Life Insurance

Short-Term Disability

401(k) Matching

Professional Growth

Job summary

Diaz Anselmo & Associates P.A. seeks an organized Administrative Assistant to support the Office Services team. You will handle front desk duties, mail and document management, and file legal/electronic records while ensuring a professional, welcoming environment.

The role emphasizes accuracy, confidentiality, and multi-tasking in a fast-paced legal office. Join a team focused on efficient operations and client service.

Qualifications

• High school diploma or equivalent required; an associate’s degree or higher is preferred.
• 1–3 years of administrative support, office services, or reception experience (legal/professional services is a strong plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic filing systems.
• Strong organizational skills, meticulous attention to detail, ability to multitask under tight deadlines, and ability to handle confidential matters.
• Excellent verbal and written communication with a professional, customer-first demeanor.

Responsibilities

• Front Desk & Reception: greet clients and manage visitor logs and check-in.
• Mail & Document Management: sort mail, handle scanning, copying, and filing.
• Legal & Electronic Filings: manage filings across county portals and distribute documents.
• Office Upkeep: maintain cleanliness and organization of common areas and supply spaces.
• Special Projects: assist with ad-hoc administrative duties and initiatives.

Skills

Microsoft Office

Attention to detail

Multitasking

Professional communication

Confidential handling

Reception/front desk

Education

High school diploma

Associate degree or higher (preferred)

Tools

Electronic filing systems

Scanner/Copier

Job description

Diaz Anselmo & Associates P.A. seeks an organized Administrative Assistant to support the Office Services team. You will handle front desk duties, mail and document management, and file legal/electronic records while ensuring a professional, welcoming environment.

The role emphasizes accuracy, confidentiality, and multi-tasking in a fast-paced legal office. Join a team focused on efficient operations and client service.