Administrative Assistant

Gibby Group Inc.; Burley (ID); On-site; USD 32,000 - 42,000; Full time

Job summary

Gibby Group Inc. in Burley, Idaho seeks a friendly Receptionist to be the welcoming face of the office. You will manage front desk activities, perform administrative support, and assist multiple departments with daily tasks.

The role requires bilingual in Spanish and English, strong organizational skills, and a proactive attitude to maintain efficient office operations and professional communications.

Qualifications

• High school diploma or GED required.
• 2–5 years receptionist, administrative assistant, or office management experience preferred.
• Experience in a professional office environment.

Responsibilities

• Greet visitors and direct inquiries in a friendly, professional manner.
• Answer, screen, and direct incoming calls.
• Receive, sort, and distribute mail and packages.
• Coordinate shipping with carriers such as UPS and FedEx.
• Assist with document prep, data entry, scanning, and filing.
• Keep conference rooms organized and ready for meetings.
• Provide admin support to executives and department managers.
• Support company communications and announcements.
• Maintain up-to-date company directories and information.
• Assist with employee events and meetings and HR administrative projects.
• Coordinate office vendors, deliveries, and service providers.
• Track office expenses and assist with budget management.

Skills

Customer service

Communication

Organization

Time management

Attention to detail

Confidentiality

Problem solving

Multitasking

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Copiers/Office equipment

Postage systems

Phone systems

Job description

The Receptionist serves as the first point of contact for visitors, vendors, and employees while ensuring the office operates efficiently and professionally. This role is responsible for front desk operations, administrative support, office organization, purchasing, event coordination, and assisting multiple departments with day-to-day administrative needs. The ideal candidate is highly organized, customer-focused, proactive, and able to manage multiple priorities in a fast-paced environment.

This position needs to be able to speak Spanish and English.

Key Responsibilities

• Greet visitors, customers, vendors, and applicants in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate shipping through carriers such as UPS and FedEx.
• Assist with document preparation, data entry, scanning, copying, and filing.
• Ensure conference rooms are organized and ready for meetings.
• Provide administrative support to executives and department managers.
• Assist with company communications and announcements.
• Help maintain company directories and organizational information.
• Assist with employee events, training sessions, and company meetings.
• Support HR with various administrative projects as assigned.
• Coordinate office vendors, deliveries, and service providers.
• Track office expenses and assist with budget management.
• Identify opportunities to improve office efficiency and organization.
• Assist departments with special projects.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• 2–5 years of receptionist, administrative assistant, or office management experience preferred.
• Experience in a professional office environment.
• Experience supporting multiple departments is preferred.

Knowledge, Skills & Abilities

• Exceptional customer service and interpersonal skills.
• Strong verbal and written communication abilities.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Professional appearance and demeanor.
• Ability to maintain confidentiality.
• Self-motivated with strong problem-solving skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with office equipment including multi-function copiers, postage systems, and phone systems.