Client Support & Office Admin - Onsite Fairfax

Aston Carter; Chantilly (VA); On-site; USD 29,000 - 36,000; Full time

Job summary

Aston Carter is seeking a Client Support Administrator to provide essential front-desk and administrative support in a professional Fairfax office. You will schedule meetings, handle calendar coordination, manage records, and assist clients with inquiries while coordinating with internal teams.

This contract-to-hire role emphasizes a strong customer-service orientation, office logistics, and a professional demeanor.

Qualifications

• 1–2 years of administrative support or retail customer service experience.
• Strong scheduling, documentation, and office coordination skills.
• Proven customer service abilities with a client-focused mindset.
• Excellent written and verbal communication abilities.

Responsibilities

• Schedule meetings and assist with calendar coordination for internal teams.
• Maintain accurate records, organize documentation, and prepare standard office materials.
• Manage daily mail, shipping activities, and office supply ordering.
• Support overall office logistics to ensure efficient and smooth daily operations.
• Assist clients with basic inquiries and direct them to the appropriate internal contact.
• Demonstrate a customer-first mindset and represent the organization professionally.
• Work closely with insurance agents, leadership, and support staff on day-to-day needs.
• Coordinate with management during staff transitions to support business continuity.

Skills

Administrative support

Calendar coordination

Customer service

Written communication

Record-keeping

Office logistics

Cross-functional collaboration

Problem solving

Tools

Microsoft Office Suite

Job description

Aston Carter is seeking a Client Support Administrator to provide essential front-desk and administrative support in a professional Fairfax office. You will schedule meetings, handle calendar coordination, manage records, and assist clients with inquiries while coordinating with internal teams.

This contract-to-hire role emphasizes a strong customer-service orientation, office logistics, and a professional demeanor.