Front Desk & Office Operations Specialist

Behavior Frontiers; El Segundo (CA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401 K with company match

Paid Personal Time Off

Paid Holidays

Paid Sick Leave

Telehealth services

Gym discounts

Employee discounts

Job summary

Behavior Frontiers is seeking an Administrative Assistant to support daily operations at the headquarters in El Segundo, CA. You will manage front desk activities, coordinate facilities, handle mail, and assist with events and internal communications.

The role emphasizes professionalism, organization, and collaboration with various departments and vendors, with a 40-hour work week and a competitive hourly rate in a business-office setting.

Responsibilities

• Welcome visitors and staff and provide professional and friendly front desk experience.
• Help maintain a clean, safe, organized, and welcoming corporate office environment.
• Identify facility concerns requiring additional support, maintenance, or repair and coordinate with the appropriate resources.
• Serve as a liaison between building management and BFHQ staff regarding facility and building-related needs.
• Assist with company phone voicemails; route messages and inquiries to the appropriate department, team member, or resource in a timely fashion.
• Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory levels; and maintain organized storage areas throughout the office.
• Receive, sort, and distribute daily mail and deliveries according to company procedures; unpack and organize incoming materials.
• Assist with creation of ID badges and coordinating access credentials for BFHQ staff.
• Perform general administrative tasks, including filing, data entry, printing, laminating, scanning, preparing materials, and updating posted signs and office resources as instructed.
• Plan and coordinate office events and meetings, including catering orders, venue reservations, and related logistical support.
• Support implementation of and adherence to Behavior Frontiers office policies and procedures.
• Conduct errands as needed (e.g., post office, UPS, FedEx, etc.).
• Complete assigned administrative and operational projects within established timelines.
• Communicate professionally and effectively with Behavior Frontiers leadership, headquarters departments, remote teams, vendors, and visitors to support daily office operations and assigned projects.
• Perform other duties as assigned to support safe, organized, and effective corporate office operations.

Job description

Behavior Frontiers is seeking an Administrative Assistant to support daily operations at the headquarters in El Segundo, CA. You will manage front desk activities, coordinate facilities, handle mail, and assist with events and internal communications.

The role emphasizes professionalism, organization, and collaboration with various departments and vendors, with a 40-hour work week and a competitive hourly rate in a business-office setting.