Front Desk & Office Assistant

MI3 PETROLEUM ENGINEERING CORPORATION; Arvada (CO); In loco; USD 32.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible Time Off

Health, dental, and vision insurance

Descrizione del lavoro

MI3 PETROLEUM ENGINEERING CORPORATION in Arvada, CO is seeking a reliable Front Desk & Office Assistant to be the primary contact for the office. This full-time role supports visitors, handles calls, mail, and scheduling while maintaining a welcoming, organized reception area.

You will also assist the President, Vice President, and other staff with administrative tasks, document management, calendars, and property coordination. Proactive multitasking and professionalism are essential.

Competenze

• Two or more years of reception/office support experience.
• Strong customer service and organizational skills.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple tasks with discretion and professionalism.

Mansioni

• Greet and assist visitors, clients, and vendors in a friendly, professional manner.
• Answer, screen, and direct incoming phone calls.
• Receive, log, scan, and distribute mail and packages.
• Coordinate lunch pickups as requested.
• Maintain a clean, organized reception area and shared spaces.
• Assist Office Manager with administrative tasks as needed.
• Provide administrative and scheduling support to executives.
• Create, edit, format, and manage documents and presentations.
• Manage calendars and coordinate meetings.
• Track vehicle maintenance and property coordination tasks.

Conoscenze

Front desk experience

Customer service

Organizational skills

Microsoft 365 proficiency

Strumenti

Microsoft 365

Descrizione del lavoro

We are seeking a reliable, professional, and personable Front Desk & Office Assistant to serve as our office's primary point of contact. This position helps maintain a welcoming, organized, and efficient workplace and requires consistent front desk coverage during scheduled hours.

In addition to front desk responsibilities, the position provides administrative and occasional personal assistance to the President and Vice President, supports other executives and staff, and assists with office operations and property-related coordination. This role reports directly to the Office Manager.

Primary Responsibilities

Front Desk & Office Support (Primary Focus)

• Greet and assist visitors, clients, and vendors in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Receive, log, scan, and distribute mail and packages.
• Order and coordinate lunch pickups as requested.
• Maintain a clean, organized, and professional reception area and help keep shared office spaces organized.
• Assist the Office Manager with office operations and administrative tasks as needed.

Administrative & Executive Support

• Provide administrative and scheduling support to the President and Vice President, including occasional personal tasks and errands as requested.
• Provide administrative and office support to other executive leadership and staff as needed.
• Create, edit, format, and manage correspondence, presentations, contracts, spreadsheets, PDFs, and other documents.
• Proofread documents and correspondence for accuracy and professionalism.
• Manage calendars, schedule appointments, and coordinate meetings.
• Perform data entry, filing, and general administrative tasks.
• Prioritize front desk coverage while balancing administrative assignments and requests from leadership.

Property & Vehicle Coordination

• Track company vehicle maintenance, registrations, and service scheduling.
• Assist with property-related administrative coordination and communication among property managers, owners, HOA representatives, and tenants.

Qualifications

• Two or more years of experience in a receptionist, administrative assistant, or professional office support role preferred.
• Strong customer service, interpersonal communication, and organizational skills.
• Excellent attention to detail and ability to manage multiple tasks.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams, and experience working with PDF documents.
• Ability to work independently, use sound judgment, and prioritize competing requests in a professional office environment.
• Discretion and professionalism when handling confidential or sensitive information.

$23.00–$25.00 per hour. This full-time, non-exempt position is eligible for overtime pay in accordance with applicable law.

Benefits include:

• Flexible Time Off (FTO), available upon successful completion of the introductory period.
• Health, dental, and vision insurance.

Benefit eligibility is subject to applicable company policies and plan terms.