Front Desk & Office Operations Specialist

RSF Social Finance; San Francisco (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Employer-paid health/dental/vision

Generous vacation & sick leave

403(b) plan

Nine paid holidays

Professional development

Benefits prorated for part-time

Job summary

RSF Social Finance is seeking an Administrative Associate to manage front desk reception, guest services, mail, and office logistics in San Francisco. You will balance front-of-house duties with back-of-house support for HR, facilities, and events.

The role requires 1–2 years of admin experience, excellent communication, and fluency in English. It offers a flexible ¾ time to full-time schedule with a strong benefits package and a collaborative, mission-driven culture.

Qualifications

• 1-2 years’ administrative/office work experience; receptionist and/or hospitality experience preferred.
• Work and/or volunteer experience in the nonprofit or social finance sector is desirable.
• Excellent written and oral communications skills are required as the position requires daily phone and email correspondence with staff, vendors, and clients.
• Fluency in oral and written English required.
• Strong interpersonal and listening skills required.
• Basic math skills are needed for compiling expense reports and mileage logs.
• Ability to prioritize and handle multiple projects and to coordinate multi-step projects.
• Organized, highly meticulous with excellent follow-through and responsiveness.
• Strong customer-service orientation and interpersonal skills; ability to interact professionally with diverse stakeholders in person and on the phone.
• Initiative, enthusiasm and a willingness to pitch in at all times.

Responsibilities

• Reception & Front Office: Warmly greet visitors, guests, and clients.
• Reception & Front Office: Answer the main phone line and deliver mail and faxes to staff.
• Reception & Front Office: Purchase office and kitchen supplies.
• Reception & Front Office: Coordinate shipping and mailing for teams.
• Facilities Administration: Maintain cleanliness and organization in common areas.
• Facilities Administration: Support staff in meeting setup.
• Facilities Administration: Support Office Manager with Facilities tasks as needed.
• Event & Catering Coordination: Coordinate catering and logistics for meetings and events.
• Event & Catering Coordination: Organize weekly Friday continental breakfast.
• Administrative Support: Provide support to HR & Organizational Culture, and other departments as needed.

Skills

Customer service

Communication skills

Organizational skills

Multitasking

English fluency

Job description

RSF Social Finance is seeking an Administrative Associate to manage front desk reception, guest services, mail, and office logistics in San Francisco. You will balance front-of-house duties with back-of-house support for HR, facilities, and events.

The role requires 1–2 years of admin experience, excellent communication, and fluency in English. It offers a flexible ¾ time to full-time schedule with a strong benefits package and a collaborative, mission-driven culture.