Front Desk & Office Operations Lead

Nox Group; San Marcos (TX); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Nox Group in Texas is seeking an Office Coordinator to ensure a seamless, professional front desk experience while supporting daily operations across offices and sites.

The role requires strong organization, proactive service, and a calm, professional presence. You will manage calendars, travel, supplies, vendor relations, and events, delivering guest-ready spaces and excellent service. GED or HS diploma is required, and safety checks apply.

Qualifications

• Flexibility and adaptability in a dynamic, fast-paced environment.
• High level of attention to detail and organization.
• Strong follow-through and reliable, consistent task completion.
• Excellent written and verbal communication abilities.
• Calm, solution-oriented demeanor under pressure, with a professional presence at all times.
• Proactive mindset and sense of ownership over the office environment.

Responsibilities

• Maintain a consistent and dependable schedule that ensures all administrative functions and areas run efficiently and the office always remains guest-ready.
• Serve as the primary point of contact at the front desk, creating a welcoming environment for all visitors and employees from the moment they enter and addressing all visitor inquiries, phone calls, and internal requests in a timely and professional manner.
• Manage office and breakroom supplies, including mini-mart inventory, restrooms, and media rooms; communicate and maintain relationships with office vendors, placing orders for the office and various jobsites, and addressing cross-department needs.
• Provide administrative support, including managing conference room calendars, coordinating meeting setups, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs.
• Oversee office readiness and space needs, including resetting conference rooms between meetings, restocking breakrooms and media rooms throughout the day, and flagging facilities needs as they arise.
• Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries each morning, as well as preparing and handling outgoing mail and shipping.
• Implement and maintain office procedures, checklists, and administrative protocols - including Guru process documentation - to enhance organizational efficiency.
• Provide administrative support to office leadership and teams, including coordinating schedules, lunches, huddles, and correspondence to keep day-to-day operations running smoothly.
• Anticipate the needs of guests, employees, and leadership, proactively addressing gaps before they arise and confirming completion of every request.
• Assist in planning and executing office events, employee engagement activities, and culture initiatives.
• Participating in special projects and other duties as assigned, supporting broader office and team priorities.

Skills

Attention to detail

Organization

Follow-through

Written and verbal communication

Calm under pressure

Proactive mindset

Education

GED or High School diploma

Tools

Guru process documentation

Job description

Nox Group in Texas is seeking an Office Coordinator to ensure a seamless, professional front desk experience while supporting daily operations across offices and sites.

The role requires strong organization, proactive service, and a calm, professional presence. You will manage calendars, travel, supplies, vendor relations, and events, delivering guest-ready spaces and excellent service. GED or HS diploma is required, and safety checks apply.