OFFICE COORDINATOR

Nox Group; San Marcos (TX); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Nox Group in Texas is seeking an Office Coordinator to ensure a seamless, professional front desk experience while supporting daily operations across offices and sites.

The role requires strong organization, proactive service, and a calm, professional presence. You will manage calendars, travel, supplies, vendor relations, and events, delivering guest-ready spaces and excellent service. GED or HS diploma is required, and safety checks apply.

Qualifications

• Flexibility and adaptability in a dynamic, fast-paced environment.
• High level of attention to detail and organization.
• Strong follow-through and reliable, consistent task completion.
• Excellent written and verbal communication abilities.
• Calm, solution-oriented demeanor under pressure, with a professional presence at all times.
• Proactive mindset and sense of ownership over the office environment.

Responsibilities

• Maintain a consistent and dependable schedule that ensures all administrative functions and areas run efficiently and the office always remains guest-ready.
• Serve as the primary point of contact at the front desk, creating a welcoming environment for all visitors and employees from the moment they enter and addressing all visitor inquiries, phone calls, and internal requests in a timely and professional manner.
• Manage office and breakroom supplies, including mini-mart inventory, restrooms, and media rooms; communicate and maintain relationships with office vendors, placing orders for the office and various jobsites, and addressing cross-department needs.
• Provide administrative support, including managing conference room calendars, coordinating meeting setups, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs.
• Oversee office readiness and space needs, including resetting conference rooms between meetings, restocking breakrooms and media rooms throughout the day, and flagging facilities needs as they arise.
• Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries each morning, as well as preparing and handling outgoing mail and shipping.
• Implement and maintain office procedures, checklists, and administrative protocols - including Guru process documentation - to enhance organizational efficiency.
• Provide administrative support to office leadership and teams, including coordinating schedules, lunches, huddles, and correspondence to keep day-to-day operations running smoothly.
• Anticipate the needs of guests, employees, and leadership, proactively addressing gaps before they arise and confirming completion of every request.
• Assist in planning and executing office events, employee engagement activities, and culture initiatives.
• Participating in special projects and other duties as assigned, supporting broader office and team priorities.

Skills

Attention to detail

Organization

Follow-through

Written and verbal communication

Calm under pressure

Proactive mindset

Education

GED or High School diploma

Tools

Guru process documentation

Job description

At Nox Group, we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand our reach nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people, our partners, and our relationships. Start your journey today and join our skilled team.

The primary function of the Office Coordinator is to ensure a seamless, professional, and welcoming office experience by managing daily operations, supporting employees, and delivering exceptional guest service. The Office Coordinator is the first point of contact at the front desk, but the role is expected to operate at a higher standard than a traditional receptionist position - anticipating needs, owning follow-through, and keeping the office consistently guest-ready. The ideal candidate is organized, proactive, and service-oriented, with a calm, professional presence.

Responsibilities

• Maintain a consistent and dependable schedule that ensures all administrative functions and areas run efficiently and the office always remains guest-ready
• Serve as the primary point of contact at the front desk, creating a welcoming environment for all visitors and employees from the moment they enter and addressing all visitor inquiries, phone calls, and internal requests in a timely and professional manner
• Manage office and breakroom supplies, including mini-mart inventory, restrooms, and media rooms; communicate and maintain relationships with office vendors, placing orders for the office and various jobsites, and addressing cross-department needs
• Provide administrative support, including managing conference room calendars, coordinating meeting setups, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs
• Oversee office readiness and space needs, including resetting conference rooms between meetings, restocking breakrooms and media rooms throughout the day, and flagging facilities needs as they arise
• Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries each morning, as well as preparing and handling outgoing mail and shipping
• Implement and maintain office procedures, checklists, and administrative protocols - including Guru process documentation - to enhance organizational efficiency
• Provide administrative support to office leadership and teams, including coordinating schedules, lunches, huddles, and correspondence to keep day-to-day operations running smoothly
• Anticipate the needs of guests, employees, and leadership, proactively addressing gaps before they arise and confirming completion of every request
• Assist in planning and executing office events, employee engagement activities, and culture initiatives
• Participating in special projects and other duties as assigned, supporting broader office and team priorities

Qualifications

• Flexibility and adaptability in a dynamic, fast-paced environment
• High level of attention to detail and organization
• Strong follow-through and reliable, consistent task completion
• Excellent written and verbal communication abilities
• Calm, solution-oriented demeanor under pressure, with a professional presence at all times
• Proactive mindset and sense of ownership over the office environment

Education & Certifications

• GED or High School diploma required

Safety Level

This is a safety sensitive position and all applicable policies including drug test and background check will apply.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.