Front Desk & Office Operations Coordinator (On-Site)

Vanasse Hangen Brustlin Inc.; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Vanasse Hangen Brustlin Inc. is seeking a full-time Administrative Assistant for our Boston office. This in-person role supports the front desk, visitors, and daily operations in a high-activity environment.

You will manage check-ins, phone and email responses, and help coordinate meetings, events, and office communications. The position requires strong organization, attention to detail, and the ability to multitask in a fast-paced setting.

Responsibilities

• Front Desk and Visitor Experience: greet guests, manage access, answer calls and emails promptly.
• Office Operations: oversee organization, supply inventory, track purchases and receipts.
• Meetings and Events: arrange meeting needs, set up rooms, support events.
• Office Communication and Culture: maintain office calendar, publish newsletter, promote events.
• Clerical and Administrative Support: prepare documents, file/mailings, process mail.
• Health, Safety, and Office Initiatives: support health/safety needs and office projects.

Skills

Organizational skills

Time management

Multitasking

Customer service

Interpersonal skills

Job description

Vanasse Hangen Brustlin Inc. is seeking a full-time Administrative Assistant for our Boston office. This in-person role supports the front desk, visitors, and daily operations in a high-activity environment.

You will manage check-ins, phone and email responses, and help coordinate meetings, events, and office communications. The position requires strong organization, attention to detail, and the ability to multitask in a fast-paced setting.